Russian VAT invoices require statutory fields and timing. Everhour turns tracked billable work into invoices.
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A Russian VAT invoice is not just a payment request. The счет-фактура is the VAT invoice used as the buyer's basis for deducting VAT charged by the seller on goods, work, services, or property rights. Invoice software for Russia should help you capture the tax data behind that document, especially when the buyer expects a compliant VAT record.
A VAT invoice must be issued no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment. Payment timing is normally set by the contract. If no due date exists and no method determines it, payment is due within seven days after the creditor's demand unless another rule or trade custom applies.
A Russian VAT invoice must include the seller and buyer names, addresses, and taxpayer identification numbers. It also needs shipper and consignee details and payment document details where applicable. For services, project work, and billable time, the invoice line should still describe the taxable supply clearly enough for the buyer to match it to the contract or acceptance documents.
For taxable supplies, each line needs the description, unit of measure where possible, quantity, price excluding VAT, value excluding VAT, excise if applicable, VAT rate, VAT amount, and total value including VAT. Goods not originating in Russia need the country of origin, and goods not originating in the Eurasian Economic Union need the customs declaration registration number.
Russia's current general VAT rates are 0% for exports and certain international transport, 10% for listed food, children's, medical, and publishing goods, and 22% in other cases. VAT charged on a sale equals the tax base multiplied by the applicable VAT rate. Invoice software should separate the net amount, VAT rate, VAT amount, and gross total instead of hiding tax inside one combined price.
Organizations and individual entrepreneurs whose revenue from sales did not exceed RUB 2 million over the previous three consecutive calendar months may notify the tax authority and receive a one-year exemption from VAT taxpayer obligations. Electronic VAT invoices are optional by mutual consent when both parties have compatible systems, but invoices for traceable goods must generally be electronic and exchanged through an approved electronic document operator.
A one-off invoice works for a simple sale, a single service delivery, or a short project where you already know the final amount, VAT treatment, payment term, and client details. It breaks down when the invoice depends on several people, changing rates, approved expenses, non-billable work, or time entries collected across several projects.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates, and excludes non-billable tasks. Client settings can hold taxes, discounts, contacts, and payment terms, while invoices can be customized before export to QuickBooks Online, Xero, or FreshBooks with status synced back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The счет-фактура supports the buyer's VAT deduction for VAT charged by the seller on goods, work, services, or property rights. A regular payment invoice can request money, but the VAT invoice carries the statutory tax fields the buyer needs for deduction support.
A VAT invoice must be issued no later than five calendar days from shipment, completion of work or services, transfer of rights, or receipt of advance payment. The deadline attaches to the taxable event, so late internal approval should not reset the issue date.
Russian invoice software should let you select 22%, 10%, or 0% based on the supply. The 22% rate applies in general cases, 10% applies to listed categories such as certain food, children's, medical, and publishing goods, and 0% applies to exports and certain international transport.
A VAT invoice may state amounts in foreign currency when the transaction obligation is expressed in foreign currency. Russian monetary obligations are expressed in rubles by default, so the contract should support the currency choice before the invoice uses it.
Electronic VAT invoices are generally optional by mutual consent when both parties have compatible systems. Traceable goods are the main exception, since invoices for goods subject to Russia's traceability system must generally be electronic and exchanged through an approved electronic document operator.
Everhour Billing & Invoicing turns tracked billable time and expenses into invoices, calculates amounts from rates, and excludes non-billable work. It also supports client defaults such as contacts, taxes, discounts, and payment terms before export to QuickBooks Online, Xero, or FreshBooks.
Everhour marks time as invoiced after it is included in an invoice, so the same entries do not appear again as uninvoiced time. That protects repeat billing workflows where several projects, people, or expenses feed the same client account.
Create the one-off invoice when the job is simple. Use Everhour when billable time, expenses, rates, client terms, and invoice status need to stay connected.
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