Everhour connects tracked ad work to budgets and billing, giving agencies cleaner records across clients, campaigns, and deliverables.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
An advertising timesheet helps you turn scattered creative, strategy, media, and account work into a record you can review. The goal is a clean week of entries by person, client, campaign, task, date, hours, billable status, and notes. That structure gives account managers enough detail to support an invoice, while finance can separate client work from internal meetings, pitches, admin, and training.
Use the timesheet for decisions that happen after the work is done: client billing, retainer burn, campaign profitability, payroll review, and staffing. For U.S. employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. A timesheet for agency billing can also support that review when it keeps daily and weekly totals clear.
Agency time gets hard to use when every entry says only "design" or "client work." A better entry names the client, campaign, deliverable, task type, and short note. For example: client ABC, spring launch campaign, landing page copywriting, 1.5 hours, billable, first draft. That level of detail helps reviewers decide whether time belongs on a client invoice, an internal cost report, or a non-billable account management bucket.
Keep the task list practical. Common advertising categories include strategy, concepting, copywriting, design, video, media planning, reporting, client calls, revisions, quality review, and project management. Use billable and non-billable labels consistently. A client status call can be billable under one contract and non-billable under another, so the timesheet should follow the client agreement instead of a generic task label.
Small client edits create bad records when teams wait until Friday and enter one rounded total. Capture short changes as their own entries when they affect billing, budget use, or profitability. A 15-minute headline change, a 30-minute banner resize, and a 45-minute reporting fix tell a clearer story than one vague "revisions" line. That detail also helps account managers explain why a campaign used more time than planned.
Retainer work needs the same discipline. Track each entry against the client and the specific campaign or service area, then compare hours against the retainer budget. Weekend or holiday work does not create a federal overtime premium by itself under the FLSA. Covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless another law or agreement adds more.
A one-off timesheet works for a freelancer, a short campaign, or a small client project with a simple invoice. It is enough when one person records hours, reviews them once, and sends a bill in U.S. dollars. It starts to fail when several people work across overlapping clients, managers need approvals, budgets reset every month, or payroll and billing teams use the same time records.
Everhour Project Budgeting fits the managed version of this workflow. Agencies can track time and money budgets, use recurring budget periods, apply billing methods such as fixed-fee or time-and-materials, and send threshold alerts at 75%, 90%, 100%, or custom levels. Client-level budgets also help teams control total spend across multiple projects under one client relationship.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A billing-ready advertising timesheet needs the worker, date, client, campaign or project, task, hours, billable status, rate basis, and notes. U.S. rate fields normally use USD. The notes should identify the deliverable or client request, such as "social ad copy round 2," so the invoice reviewer can connect the time entry to actual work.
Creative revisions should get separate entries when they affect billing, budget use, scope review, or client reporting. A single combined revision total hides whether time went to copy, design, media assets, or approval changes. Separate entries also help account managers see repeat patterns, such as late stakeholder changes that consume retainer hours.
Covered nonexempt employees cannot have hours averaged across two or more workweeks for FLSA overtime purposes. The federal workweek is a fixed, regularly recurring 168-hour period. Covered nonexempt employees must receive overtime pay for hours worked over 40 in that workweek at not less than one and one-half times the regular rate.
Federal rules require employers to keep payroll records for at least three years and basic time and earnings records, including daily start and stop time cards or sheets, for at least two years. Client contract terms, accounting policies, litigation holds, or state rules can require longer retention, so agencies should keep approved timesheets with the related invoice and payroll records.
An advertising timesheet does not need screenshots, keystrokes, or surveillance data to be useful. The FLSA allows any complete and accurate method for covered employers tracking nonexempt workers. U.S. businesses handling employee personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act and should collect only the information they need, keep it safe, and dispose of it securely.
Everhour Project Budgeting tracks agency time against hour-based or money-based budgets as work is logged. Teams can use recurring budget periods for retainers, apply fixed-fee or time-and-materials billing methods, and receive budget alerts at 75%, 90%, 100%, or custom thresholds before a campaign overruns its limit.
Track campaign hours against client budgets before invoices go out. Everhour Project Budgeting gives agencies recurring budgets, billing methods, alerts, and client-level budget visibility.
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