Digital agencies turn time into revenue. Everhour supports billable tracking across projects, budgets, invoices, and team workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Digital agencies need a tracker that separates billable client work from internal work without slowing production teams down. A useful record shows the client, project, task, person, date, hours, rate, and billing status. For a web redesign, that means strategy, UX, development, QA, and client revisions each sit under the right project instead of one vague weekly total.
The tracker also has to fit mixed pricing. Most digital agencies use time-and-materials, fixed bid, and retainer work rather than one pricing model exclusively. Time-and-materials needs clean billable entries for periodic invoices. Fixed-fee and retainer work still need time records because budget burn, margin, and team utilization depend on actual hours.
Agency time tracking works best when entries follow the structure used to manage the business: client, project, service, task, person, and budget. A paid search audit, landing page build, and monthly analytics report should not merge into one generic account line. Separate records make it clear which services consume time and which clients absorb the most production capacity.
A practical entry uses plain language and enough detail to invoice or review later. For example: client, Acme; project, Q2 website launch; task, homepage development; person, front-end developer; time, 3.25 hours; billing status, billable; rate, $185 per hour. That level of detail supports client billing, utilization review, and project profitability without turning every entry into a narrative report.
Small time-entry mistakes matter for agencies because hourly rates are often high and margins are tight. Promethean Research reported that 29% of digital agencies charged $175-$199 per hour in its latest survey, while digital agencies earned an average net margin of 13% in 2025. Missing one billable hour can erase profit on work that already used strategy, design, development, and project management time.
The common mistake is tracking only hours that appear on invoices. Internal reviews, scope changes, sales support, and rework still affect capacity and margin even when they are non-billable. Marking work as billable or non-billable keeps invoices clean while showing the full cost of delivery. That distinction also helps owners see whether a retainer is healthy or quietly consuming unpaid production time.
A one-off tracker is enough when a small team needs a weekly export, a quick client summary, or a clean list of uninvoiced hours. It works for a short campaign, a freelancer-led project, or a simple time-and-materials job where the invoice lines are easy to review. The record still needs consistent clients, projects, dates, hours, rates, and billable status.
A managed workflow becomes necessary when tracked time has to feed budgets, recurring retainers, approvals, reporting, and invoices. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, client-level budgets, several billing methods, and threshold alerts at 75%, 90%, 100%, or custom levels. That turns time tracking into an operating record instead of a spreadsheet cleanup task.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Client-approved delivery work belongs in billable categories, while internal meetings, sales work, general administration, and unpaid rework belong in non-billable categories unless the contract says otherwise. Agencies should use the same categories across projects so utilization, budget usage, and profitability reports compare like with like.
Fixed-fee and retainer projects still need time tracking because actual hours show budget burn and margin. The invoice may show a fixed amount, but the agency still needs to know whether strategy, design, development, project management, or revisions consumed more time than planned.
The most useful invoice-ready fields are client, project, service or task, person, date, hours, rate, billable status, and notes. Agencies that use mixed pricing also need budget, amount left to invoice, uninvoiced hours, and expense status so billing does not rely on memory after work is complete.
Agency time records can support payroll review when they capture employee hours accurately, but client billing logs are not automatically complete payroll records. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Federal law does not require a specific timekeeping system for covered employers. The FLSA requires accurate records for non-exempt workers and allows any complete and accurate method. Covered non-exempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Project Budgeting tracks time and money budgets as agency teams log hours against projects. Agencies can use recurring budget periods for retainers, client-level budgets across multiple projects, and email alerts at 75%, 90%, 100%, or custom thresholds before billable work overruns the plan.
Track approved hours against clients, projects, rates, and budgets before invoices go out. Everhour connects agency time records to budget alerts, billing methods, and client-level budget control.
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