Everhour tracks agency work by task and project, giving creative teams cleaner hours for billing, budgets, and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to organize a design team's weekly work into client, project, task, person, date, and billable status. A practical record separates a logo concept from a client call, a revision pass from internal QA, and paid client work from non-billable sales or admin time.
For U.S. teams with employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek for nonexempt workers. The FLSA allows any complete and accurate timekeeping method, so the format matters less than whether the record captures the required hours clearly.
A useful agency tracker groups time by client first, project second, and task third. Typical categories include discovery, design, production, revision, project management, client meetings, and internal review. Each entry should show the worker, date, time amount, billing status, and short notes that explain the work without exposing unnecessary personal information.
A filled weekly record can show 6 hours on brand concepts, 2 hours on client feedback, 3 hours on asset production, and 1 hour on internal review for the same project. That split helps the agency invoice the right work, compare actual time against estimates, and see whether revisions or meetings are consuming the budget.
Design agencies often lose accuracy when everyone tracks time at the end of the week from memory. Reconstructed entries blur client work, internal coordination, and unpaid proposal work. Timers, same-day entry, and reminders keep the record closer to the actual work pattern, especially when designers move between several clients in one day.
Payroll and billing rules also need separate treatment. Billable status affects the invoice, while employment rules affect wage records and overtime review. Under the federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate. Hours cannot be averaged across multiple workweeks for FLSA overtime.
A free weekly tracker is enough for a solo designer, a small one-off project, or a quick estimate of client hours. It works when you only need a clean summary, a simple invoice backup, or a sanity check before sending a quote.
A managed workflow fits better once the agency needs continuous tracking across clients, approvals before billing, locked periods after review, and reports by project or team member. Everhour Time Tracking captures task and project hours through timers or manual entries, then feeds timesheets, reporting, budgeting, invoicing, and payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
An agency should split time by client, project, task, person, date, and billable status. Task labels should match how the agency estimates and invoices work, such as discovery, design, production, revisions, project management, and client meetings. That structure gives managers usable budget data without turning every entry into a long narrative.
Creative reviews count as billable time only when the client agreement or agency billing policy treats that work as billable. Internal quality review, design direction, and account review often need separate labels because they affect margins even when they do not appear on the invoice. The tracker should make that decision visible at entry level.
Agency timesheets can support U.S. payroll records when they capture accurate daily hours worked and total weekly hours for nonexempt workers covered by the FLSA minimum wage or overtime provisions. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
The FLSA does not require premium pay solely because covered nonexempt employees work on Saturday, Sunday, a holiday, or a regular rest day. Federal overtime applies when hours worked exceed 40 in the fixed workweek, unless another state law, local rule, contract, or policy creates a different requirement.
Agency time records contain personal information about workers, schedules, projects, and sometimes client work. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies should collect only what they need, keep it safe, and dispose of it securely.
Everhour Time Tracking lets agency teams record task and project hours with live timers or manual entries. Those entries feed timesheets, reports, budgets, invoices, and payroll review, while admin controls support approvals, locked periods, reminders, and automatic timer rules.
Track approved design work from task to invoice with Everhour Time Tracking. Timers and manual entries keep agency hours tied to projects, reviews, budgets, and billing without rebuilding records later.
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