Everhour turns tracked project and working hours into reviewable timesheets for payroll, billing, and reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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A timesheet export is for moving time records out of the tracking view and into a payroll, billing, accounting, or archive workflow. The export should show who worked, which dates the hours belong to, which project or client received the time, and whether the time is billable. For U.S. teams, USD is the normal currency for time-based billing, payroll, and rate fields.
The export also needs enough structure to support review. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. A weekly total without daily detail creates cleanup work when payroll, overtime review, or client billing questions come up later.
A practical export starts with worker name, date, project, task or work item, hours worked, billable status, rate, notes, and approval status. Client-facing exports usually need cleaner descriptions and billable totals. Payroll exports need daily hours, weekly totals, worker category, pay period, and any approved corrections. Internal management exports need project, client, department, and budget fields.
The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a particular timekeeping form or system. That gives teams flexibility in the tool they use, but the exported record still needs to be complete and accurate. A spreadsheet, PDF, or system export can work when it preserves the required daily and weekly hour detail.
The most common export mistake is sending a single weekly total to a reviewer who needs daily detail. Another frequent mistake is mixing billable and non-billable hours in one undifferentiated total. A client invoice review, payroll check, and project budget review answer different questions, so the export should separate the fields each reviewer needs.
Overtime review needs special care. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the employee's regular rate of pay. Hours may not be averaged across two or more workweeks for FLSA overtime purposes. Weekend or holiday work alone does not create a federal premium unless the weekly rule or another law or agreement applies.
A one-time export is enough when you need a single pay period, one client backup file, or a quick archive of project hours. Keep the file readable, use consistent column names, and preserve the approval status that existed at export time. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
A managed workflow fits teams that export timesheets every week, route corrections through managers, and reuse the same records for payroll, billing, budgets, and reporting. Everhour Timesheets collect weekly project hours and working hours, let users submit time for review, and let admins approve, reject, partially approve, or lock entries before the export leaves the system.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A timesheet export should include worker name, date, project or client, task, hours worked, billable status, rate when relevant, notes, and approval status. Payroll review also needs daily hours and total hours for each workweek for employees covered by the FLSA minimum wage or overtime provisions.
A weekly-only export is incomplete for FLSA-covered non-exempt employees because employer records must include hours worked each workday and total hours worked each workweek. Weekly totals can support summaries, but payroll and audit records need the daily breakdown behind the number.
Exporting a timesheet does not change overtime rules. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate. The export should preserve the workweek boundaries used for that review.
Separate formats usually work better. A billable export should focus on client, project, task description, billable hours, rates, and invoice status. A payroll export should focus on worker, date, daily hours, weekly totals, approval status, and corrections. One source record can feed both outputs.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as time cards or sheets, for at least two years. State rules, contracts, or internal policies can require longer retention, so exports should remain readable after payroll or billing closes.
Everhour Timesheets collect weekly project hours and working hours by person, then let users submit time for manager review. Admins can approve, reject, partially approve, and lock time entries so payroll and billing exports rely on reviewed records instead of loose edits.
Everhour supports report exports, team timesheet exports, and owner-level ZIP exports of team time logs. Teams can move approved time into spreadsheet review, client backup, or archive workflows while keeping the working records connected to projects and people.
Use Everhour Timesheets to review, approve, and lock weekly hours before payroll or billing handoff, so exported records reflect the final approved time.
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