Everhour keeps advisor time organized by client, service area, and week, with timesheets ready for billing and review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A financial advisor timesheet should show where the week went: client meetings, planning analysis, investment research, plan updates, recommendations, implementation tasks, monitoring, and prospecting. Advisors often work full time, and some work more than 40 hours per week, with client or prospect meetings in the evenings or on weekends. A useful record separates client work from business development so billing, capacity, and follow-up stay clear.
Client-linked entries need enough detail to explain the work without exposing unnecessary personal information. Financial planning uses qualitative data such as goals, risk tolerance, and priorities, plus quantitative data such as income, expenses, cash flow, assets, liabilities, taxes, insurance, estate plans, and retirement accounts. Timesheet notes should identify the work performed, such as retirement projection review or insurance needs analysis, while keeping sensitive client facts out of casual comments.
Financial planning work can follow a clear workflow: understand the client, select goals, analyze current and alternative courses, develop recommendations, present recommendations, implement recommendations, and monitor progress. A timesheet that mirrors those stages gives each entry a business purpose. For example, an advisor can log 1.5 hours to client Smith, retirement planning, recommendation development, then another 0.75 hours to presentation preparation.
Service categories also matter. Investments, insurance, mortgages, estate planning, taxes, and retirement are common planning areas, and each category can carry different effort patterns. Annual review work deserves its own label because advisors usually meet with each client at least once a year after funds are invested to update investments and adjust the plan for changed circumstances or investment options.
Advisory firms use several fee models, including hourly, flat, asset-based, performance-based, and commission compensation. Time tracking supports direct hourly billing when the engagement bills by the hour, and it also supports internal analysis when the client pays a flat or asset-based fee. The key decision is whether the entry needs a billable rate, an internal cost view, or a non-billable category.
Fee disclosure makes clean records useful even when time is not the invoice basis. SEC Form ADV Part 2A Item 5 directs investment advisers to describe compensation, provide a fee schedule, disclose whether fees are negotiable, state whether fees are billed or deducted from client assets, and explain billing or deduction frequency. A timesheet does not replace those disclosures, but it helps the firm understand the work behind each client relationship.
A free timesheet can handle a solo advisor's weekly list, a one-off client summary, or a quick review of non-billable prospecting time. It is enough when one person enters hours, checks the total, and keeps the record for reference. U.S. dollar fields fit normal U.S. billing and rate records, and a simple export can support a spreadsheet-based workflow.
A managed workflow becomes necessary when assistants, planners, associate advisors, or partners submit time for payroll, billing, or management review. Everhour Timesheets collect weekly project hours and working hours by person, then let managers approve, reject, partially approve, and lock submitted entries. That approval trail helps an advisory firm turn client and planning work into review-ready records without rebuilding the week from memory.
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A useful advisor timesheet entry includes the date, person, client or prospect, service area, planning stage, billable status, duration, rate when applicable, and a short work note. Keep notes business-focused, such as annual review preparation or tax-planning analysis. Avoid writing sensitive account details, personal identifiers, or private financial facts that do not belong in a time record.
Track both when the firm reviews billing, workload, or profitability by relationship. The client field shows who received the work, while the service area explains the type of work performed. Retirement planning, investment research, insurance review, estate planning coordination, and prospecting should not collapse into one generic advisory bucket.
No. Hourly engagements need billable time tied to rates, but flat-fee, asset-based, performance-based, and commission models still benefit from time records for staffing, capacity, and client service analysis. Non-billable entries also matter because marketing, seminars, networking, and prospecting can consume substantial advisor time without appearing on a client invoice.
Overly detailed notes create privacy risk. Client-linked time entries should describe the work, not the client's full financial picture. CFP professionals must maintain confidentiality and protect client information, so a timesheet note should say retirement cash-flow analysis instead of listing income, account balances, tax facts, or family details.
Yes, for covered nonexempt employees. Under the FLSA federal baseline, employer records for employees covered by the minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
Everhour Timesheets let team members submit weekly project hours or working hours for review, and managers can approve, reject, partially approve, and lock submitted time. That workflow fits advisory firms that need planner, associate, or admin time checked before billing, payroll review, or client-service reporting.
Use Everhour Timesheets to collect weekly advisor hours, approve or correct entries, and lock reviewed time before billing or payroll review, giving the firm a cleaner approval trail.
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