Everhour keeps advisory time, rates, and billing records organized, while your invoice documents the client charge clearly.
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A financial advisor invoice should identify the client, adviser or firm, invoice date, invoice number, billing period, services provided, fee basis, amount due, payment terms, and remittance details. Common fee bases include asset-based, hourly, flat, and performance-based charges. The invoice should use the same billing language that appears in the advisory agreement, disclosure brochure, or written engagement terms.
For planning work, describe the service in practical terms: retirement planning review, investment policy update, cash-flow analysis, tax coordination, or quarterly advisory meeting. A clean line item can read: "Financial planning services, March 1-31, 2026, flat fee, $1,500." Hourly work should show the rate, time, and work category clearly enough for the client to recognize the service.
Registered investment advisers must describe compensation, fee schedules, negotiability, and billing methods in Form ADV Part 2A Item 5 when those items apply. An invoice should not introduce a new billing method that the client has not seen before. If the agreement says fees are deducted from assets each quarter, the invoice should say that instead of presenting the charge as a normal client-paid bill.
Advance fees need extra care. Advisers that require or solicit long advance prepayments face disclosure thresholds, including more than $1,200 per client at least six months in advance for SEC-registered advisers, unless an exception applies. State-registered advisers have a lower Form ADV threshold of more than $500 per client at least six months in advance. Invoice text should align with the refund method disclosed to the client.
The United States does not use a national VAT or GST invoice regime, so a United States financial advisor invoice should not add VAT or GST fields by default. Sales and use tax obligations are imposed by states and local jurisdictions. Service taxability varies by state and service type, so the tax line should follow the applicable state and local rule for the specific service and place of sale.
There is no single national sales tax rate. If sales tax applies, show the jurisdiction, rate, taxable amount, and tax charged. If the invoice is for a federal contract, FAR rules define proper invoice fields, including contractor details, invoice date and number, contract or order references, line items, terms, payee details, and TIN or EFT banking data when agency procedures require them.
A free invoice template is enough for one client, one billing period, or a simple flat-fee engagement. It gives you a finished document when the fee basis, service description, tax treatment, and payment method are already clear. It also works for a solo advisor who invoices a small number of recurring planning clients manually.
A managed workflow becomes useful when different advisers, projects, and client arrangements use different rates. Everhour separates cost and billable rates, supports per-person defaults and per-project overrides, preserves dated rate history, and prices billable work by project, member, or task. That structure turns tracked advisory work into consistent billing records without rebuilding rates by hand each period.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A financial advisor invoice should include adviser and client details, invoice number, invoice date, billing period, service description, fee basis, amount due, payment terms, and payment instructions. The service line should match the client agreement, such as asset-based advisory fee, hourly planning work, flat project fee, retainer, or performance-based fee when allowed and disclosed.
The invoice should follow the billing method disclosed to the client. Registered investment advisers must disclose whether fees are deducted from client assets, billed to the client, or offered through either method, plus the billing or deduction frequency. If the fee is deducted from assets, label the invoice as a billing statement or deduction notice instead of requesting duplicate payment.
United States financial advisor invoices do not need VAT or GST fields because the United States does not use a national VAT or GST invoice regime. State and local sales and use tax rules control any tax line. Service taxability depends on the state, the service type, nexus, and the place of sale.
A financial advisor can invoice prepaid fees when the client agreement and required disclosures allow that arrangement. If clients may or must pay in advance, the adviser must explain how a refund works if the advisory contract ends before the billing period closes. Long advance prepayments can trigger additional Form ADV balance-sheet and financial-condition disclosures.
Invoice wording creates risk when it conflicts with the adviser's disclosures or engagement terms. Common mistakes include calling compensation fee-only when sales-related compensation exists, showing a client-paid invoice when fees are deducted from assets, omitting the billing period, or using a fee basis that differs from the disclosed fee schedule.
Everhour separates cost and billable rates, supports default per-person rates, and allows per-project overrides when a client engagement uses different pricing. Dated rate history keeps older reports tied to the rate that applied at the time, which helps advisory teams bill by project, member, or task without overwriting past work.
Everhour Billing & Invoicing converts tracked billable time and expenses into client invoices. Users can select uninvoiced time, preview the breakdown, group line items by project, task, person, or date, and exclude non-billable work before sending the invoice or exporting it to QuickBooks Online, Xero, or FreshBooks.
Set rates once, track advisory work by client or project, and keep dated billing history in Everhour, so every invoice starts from accurate billable records.
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