Everhour manages team time rules and approvals while digital records keep payroll, billing, and project hours organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Measurement
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A digital timesheet helps you replace paper sheets, scattered spreadsheets, and late email summaries with one structured record. For U.S. wage-and-hour recordkeeping, covered employers must keep accurate records for non-exempt workers, but the FLSA does not require one specific form or software system. The format works when it captures the required details completely and consistently.
For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. A useful digital timesheet also shows the employee, date, project, client, task, billable status, notes, submission status, and approval status. That structure supports payroll review, client billing, and project reporting from the same source.
A practical digital timesheet separates time entry from payroll interpretation. The employee records dates, start and stop times or duration, breaks when tracked, project or task, and a short work note. The reviewer checks missing entries, unusual totals, billable classification, and whether the week is ready for payroll, invoicing, or internal reporting.
Weekly structure matters because FLSA overtime for covered non-exempt employees is based on a fixed 168-hour workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the employee's regular rate of pay. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
A digital format does not fix weak timekeeping by itself. Common mistakes include letting people reconstruct a full week from memory, mixing billable and non-billable work in one vague row, leaving approvals outside the timesheet, and allowing approved periods to change without a visible correction process. The record should show the final total and the path used to approve it.
Weekend and holiday rows need clear treatment. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law, policy, contract, or agreement applies. A digital timesheet should record the actual hours worked on those days, then let payroll apply the correct rule.
A simple digital timesheet is enough for a small weekly total, a contractor invoice backup, or a clean internal record when the work pattern is straightforward. It becomes less reliable when multiple employees, clients, billing rates, approvals, time off, corrections, and project budgets all depend on the same hours.
A managed workflow gives the timesheet a system of record. Everhour Team Management supports lock rules, admin time correction, personal tracking limits, weekly capacity, approval workflow, roles, project assignments, team groups, and team-wide policy defaults. That matters when approved time feeds payroll review, billing, reporting, and capacity planning instead of sitting in a disconnected file.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Yes. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. A digital timesheet is acceptable when it records the required information, including hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
A digital timesheet should show whether time is open, submitted, approved, rejected, or corrected. That status gives payroll, billing, and managers a clear handoff point. The approval step should happen after the reviewer checks missing hours, incorrect project codes, billable status, unusual daily totals, and any changes made after submission.
A strong digital timesheet tracks both when the business needs both views. Workday totals support payroll and wage-and-hour review. Project, client, and task totals support billing, budgeting, and utilization. A single entry can serve both purposes when the timesheet captures the date, duration, person, project, task, billable status, and approval state.
Approved digital timesheets can be corrected if the system keeps a clear change trail and the employer follows its policy. Silent edits create payroll and billing risk because the reviewer loses the original approval context. A better workflow locks approved periods for regular users and routes corrections through an admin or manager.
Yes. Time records contain employee information, and privacy duties depend on the business, location, and data collected. At the federal level, U.S. businesses must avoid unfair or deceptive practices under Section 5 of the FTC Act. FTC guidance also says companies keeping sensitive personal information about employees should collect only what they need, protect it, and dispose of it securely.
Everhour Team Management lets admins set lock rules, correct time for team members, apply personal tracking limits, assign weekly capacity, manage roles, and route submitted time through approval. Those controls keep approved periods stable while giving managers a defined way to handle corrections before payroll, billing, or reporting.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns, grouping, filters, date ranges, and exports. Teams can review billable time, member hours, project totals, labor costs, invoice status, and budget metrics without rebuilding timesheet data in a spreadsheet.
Set clear time rules, approve weekly entries, and protect completed periods with Everhour Team Management so approved hours support payroll, billing, and project reporting.
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