Everhour captures agency task and project hours, then connects them to billing, budgets, timesheets, and reporting.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A digital agency time record should show who worked, the client, the project, the task or service, the date, the hours, and whether the time is billable. That structure matters because most agencies use a mix of time-and-materials, fixed bid, and retainer pricing, with 8% or fewer relying on one pricing model exclusively.
Small agencies need this discipline as much as large firms. Promethean Research reports that 87% of North American digital agencies it evaluated in 2026 had fewer than 50 full-time employees. With lean teams, one missing strategy session, QA pass, or design revision can distort utilization, project budget usage, and the next client invoice.
A useful agency entry ties work to the level where the decision happens. A designer might log 2.5 billable hours to Client A, Website redesign, Homepage mockups, while a strategist logs 1.0 non-billable hour to internal sales support. The record separates client delivery from internal effort, then keeps both visible for staffing and pricing decisions.
Digital agencies commonly track through timers, timesheets, and automatic suggestions. The entry method matters less than the finished record. Time-and-materials work needs accurate incurred time for periodic billing. Fixed-fee and retainer work still need hours by project, service, and person so managers can compare budgeted effort with actual delivery work.
The most expensive agency mistake is treating all hours as one pool. Billable production time, non-billable client management, internal operations, sales support, and rework need separate labels. Production roles make up almost two-thirds of a typical digital agency, and roughly three-quarters when project managers are included, so delivery time drives the numbers managers use every week.
Rate sensitivity makes detail worth the effort. In Promethean Research's latest survey, 29% of digital agencies charged between $175 and $199 per hour. A few unassigned or misclassified hours can change a client invoice, hide retainer overuse, or make a profitable project look weak. The cleanest reports group time by client, project, person, budget, cost, billable status, and service.
A one-off weekly total is enough for a solo check, a quick client update, or a short project with no billing handoff. It stops being enough once several people work across retainers, fixed-fee scopes, and hourly tasks. At that point, the agency needs tracked time feeding invoices, budget review, utilization reporting, and approval before records reach accounting.
Everhour Time Tracking supports that managed workflow with live timers, manual entries, approvals, locked periods, reminders, and automatic timer stop rules. Teams can log task and project hours inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp, then use the same records for timesheets, reporting, budgeting, invoicing, and payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A digital agency should capture person, date, client, project, task or service, hours, billable status, and notes clear enough to explain the work. Rate, budget, and cost fields matter when the same records feed invoices or profitability reports. U.S. records for FLSA-covered nonexempt employees also need hours worked each workday and total hours worked each workweek.
Agencies should track fixed-fee and retainer work because the invoice amount does not show the effort used. Time records reveal whether a fixed-fee project is consuming more delivery hours than planned and whether a retainer is being used faster than expected. The cleanest setup tags hours to the client, project, service, and budget period.
Weekend work alone does not create a federal overtime premium under the FLSA. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. State law, policy, or contract terms can add stricter rules.
The common mistake is mixing internal, client, billable, and non-billable hours without consistent labels. Utilization reports need worked time and billable time separated by person and period. A project manager's client meeting, a designer's production task, and a salesperson's proposal work all belong in different categories if the agency uses time data for staffing and pricing.
A small agency can use a simple timesheet if it captures complete, accurate records and the team has a clear review routine. For U.S. employers, the FLSA requires accurate records for nonexempt workers but does not require a specific timekeeping form or system. Growth usually adds the need for approvals, locked periods, and client-ready reports.
Everhour Time Tracking lets agency teams record task and project hours with live timers or manual entries, including inside supported project tools. Submitted time can move through approvals and locked periods before it feeds timesheets, reports, budgets, invoices, and payroll review.
Everhour Project Budgeting tracks hour-based and money-based project budgets as people log time and expenses. Agencies can use one-time or recurring budgets, receive threshold alerts at 75%, 90%, 100%, or custom levels, and stop extra logging when budget protection is enabled.
Track approved project time inside Everhour, connect it to invoices, budgets, and reports, and give agency managers cleaner records for billing and capacity decisions.
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