Everhour captures task and project time, while billable-hours targets show the pace needed to reach revenue goals.
Track billable vs. non-billable time and see your real utilization rate and revenue potential in seconds.
Working hours in the period
Admin, meetings, internal work
Industry average is 75–80%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This calculation answers three practical questions: how many billable hours you need, what those hours are worth at your billing rate, and what weekly pace keeps the target realistic. It is useful for freelancers setting income goals, firms assigning annual quotas, and service teams checking whether planned client work covers the year.
The target is not the same as total work time. Admin work, sales calls, internal meetings, training, write-downs, and unapproved time can all reduce the hours that become billable. Keep those categories visible so the target reflects invoice-ready work, not every hour spent at a desk.
Start with the period, the billable-hours goal, the billing rate, and the number of working weeks. If you work from an annual goal, divide target billable hours by active working weeks. Exclude vacation, holidays, and planned unpaid time before you calculate the weekly pace.
For example, a consultant sets a 1,600-hour annual billable target at $225 per hour across 50 active working weeks. The required pace is 32 billable hours per week, and the gross billable value is $360,000 before write-downs, collections, and any state or local tax treatment.
The core formula is simple: target billable value equals billable hours multiplied by the billing rate. Weekly billable pace equals target billable hours divided by active working weeks. If you also want a utilization target, divide target billable hours by total planned working hours for the same period.
Using the example above, 1,600 billable hours multiplied by $225 equals $360,000. If the same person plans 2,000 total working hours, the target requires 80% billable utilization. That percentage is a management benchmark, not an invoice amount, because only billable approved time is charged to the client.
A billable-hours target is an internal planning number. In the United States, billed professional time is normally calculated in U.S. dollars, but there is no federal VAT/GST or single national sales-tax rate. If a service is taxable, the tax input belongs to the applicable state and local rules, not the target formula itself.
For legal work, the target also does not replace fee disclosure. ABA Model Rule 1.5 requires the scope of representation and the basis or rate of fees and expenses to be communicated in writing for new client-lawyer relationships, subject to the rule's limited low-cost exception. The calculator shows the math; the engagement terms govern the billing relationship.
A one-off calculation is enough when you are setting a personal annual target, checking a rate change, or comparing two planning scenarios. It gives you a clear number: required billable hours, required weekly pace, and projected billable value before collection or tax adjustments.
A managed workflow becomes necessary once multiple people, projects, approvals, and invoices are involved. Everhour Time Tracking captures task and project hours through timers or manual entries, supports approvals and locked periods, and feeds timesheets, reporting, budgeting, invoicing, and payroll review without rebuilding the same billable-hour totals by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Choose the annual billable hours you want to reach, multiply those hours by the billing rate, and divide the hours by active working weeks to get the weekly pace. For example, 1,600 target hours at $225 per hour equals $360,000, and 1,600 hours over 50 working weeks equals 32 billable hours per week.
A realistic weekly pace depends on how many weeks are actually available for client work. Divide the annual target by working weeks after removing planned time off. A 1,600-hour target over 50 weeks requires 32 billable hours per week. The same target over 46 weeks requires about 34.78 billable hours per week.
Non-billable work should not count toward a billable-hours target. It belongs in total capacity, utilization, and staffing analysis. Counting internal meetings, sales work, training, or admin time as billable target progress overstates the amount available for invoicing and makes the annual goal look healthier than it is.
Taxes do not change the core target formula. The United States has no federal VAT/GST or single national sales-tax rate for billed professional time. If a service is taxable, apply the relevant state and local tax rules after calculating the billable amount, using a jurisdiction-specific tax input.
The common mistake is using calendar weeks instead of active working weeks. A 1,600-hour annual target divided by 52 weeks gives 30.77 billable hours per week, but that ignores vacation, holidays, and planned downtime. If only 50 weeks are available, the actual required pace is 32 billable hours per week.
Everhour Time Tracking lets users start timers or add manual entries against tasks and projects, then send those hours into timesheets, reports, budgets, invoicing, and payroll review. Admin controls such as approvals, locked periods, reminders, and timer rules keep the target based on reviewed time.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable work, and marks invoiced time so it does not appear again in future invoice batches.
Track approved task and project time against billable goals, then move reviewed hours into reporting and invoicing. Everhour gives teams a cleaner path from target planning to billable revenue.
14-day free trial · No credit card · Cancel anytime
