QuickBooks can invoice marked billable time, while Everhour adds budget tracking around approved project hours.
Track billable vs. non-billable time and see your real utilization rate and revenue potential in seconds.
Working hours in the period
Admin, meetings, internal work
Industry average is 75–80%
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A QuickBooks billable-hours total answers one practical question: how much approved customer or project time should appear on an invoice before any jurisdiction-specific tax. In QuickBooks Online, the time entry needs a customer or project, a billable flag, a rate, and a duration. QuickBooks Online time tracking is available in Essentials, Plus, and Advanced, but the billable time setting must be turned on before tracked time can flow into invoiceable time.
For QuickBooks users, the calculation also checks whether the invoice source is clean. A time entry can include a service item and description, and invoice customization can show the standard service name, timesheet description text, or custom time-tracking charge text. That matters when the dollar amount is right but the customer-facing invoice line needs the correct service label, project context, or description.
The core formula is simple: billable hours multiplied by the hourly rate charged. If the invoice uses more than one role, service, or rate, calculate each line separately and add the line totals. For example, a QuickBooks project has 22 approved implementation hours at $175 per hour and 16 approved training hours at $95 per hour. The pre-tax billable amount is $5,370.
QuickBooks can show billed hours as a decimal on the invoice entry screen, while printed or emailed invoices can show the same time in hours-and-minutes format. For example, 1.25 represents 1 hour 15 minutes internally and can display as 1:15 to the customer. Keep the calculation in decimal hours, then use the invoice display format your customer expects.
The most common QuickBooks error is calculating the right hours outside the system while one or more source entries are not invoice-ready. A time entry that lacks a customer or project, is not marked billable, has no rate, or is tied to the wrong service item will not produce the intended invoice line. The calculator total should match only time that is actually eligible to be added to the invoice.
QuickBooks Time rounding can also change the inputs before invoicing. It can round clock-in, clock-out, job-switch, and break entries up, down, or to the nearest allowed increment of 1, 3, 5, 6, 10, 15, or 30 minutes. Manual time entries and edited time are not affected by that rounding feature. When comparing a calculator result to QuickBooks, check whether rounded clock events and manual entries are mixed.
A one-off calculator is enough when you have a short list of approved time, fixed rates, and a simple pre-tax invoice check. Use it before sending a draft invoice when you want to confirm that QuickBooks line totals equal hours multiplied by rates. U.S. billable-hour totals are normally in USD, and the United States has no federal VAT/GST or national sales-tax rate for billed professional time.
A managed workflow is better when billable hours affect project budgets, recurring retainers, approvals, and client reporting. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, budget alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets. That gives teams a durable record before billable time becomes an invoice or a QuickBooks draft.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
The billable total comes from hours billed and the hourly rate charged. In QuickBooks, the supporting time entry should be tied to the correct customer or project, marked billable, assigned a rate, and recorded as a duration or start and end time. Service item and description fields affect how the invoice line is categorized and described.
QuickBooks shows billed hours as decimal quantities on the invoice entry screen, while printed or emailed invoices can show hours-and-minutes format. A 1 hour 15 minute entry can appear as 1.25 during invoice entry and 1:15 on customer-facing output. Use decimal hours for the arithmetic so rate multiplication stays exact.
Yes, when rounding applies before the time reaches the invoice workflow. QuickBooks Time rounding covers clock-in, clock-out, job-switch, and break entries, with allowed increments of 1, 3, 5, 6, 10, 15, or 30 minutes. Manual time entries and edited time are not affected by that rounding feature, so mixed entry types need review.
Keep the billable-hours amount separate from tax unless you have the correct state and local tax rule for the service. The United States has no federal VAT/GST or national sales-tax rate for billed professional time. Some services are taxable in specific jurisdictions, and the tax input belongs to that jurisdiction, not the federal baseline.
When time is tracked in QuickBooks Time against a QuickBooks project, the timesheets must be approved and exported before they appear in the QuickBooks Online project. If the time is not approved, not exported, not marked billable, or not tied to the correct project, the invoice workflow will not show the expected billable time.
Everhour Project Budgeting tracks hour-based and money-based budgets as people log time, with recurring budget periods and email alerts at defined thresholds. Teams can compare billable progress against project or client-level budgets before approved time is turned into a QuickBooks invoice workflow.
Everhour Billing & Invoicing can create invoices from uninvoiced billable time and expenses, then export them to QuickBooks Online as draft invoices. After export, Everhour displays QuickBooks invoice status, number, issue date, and amount so billing reports stay connected to the accounting record.
Track approved project hours against recurring budgets before invoice work reaches QuickBooks. Everhour Project Budgeting gives teams budget alerts, budget protection, and client-level budget control.
14-day free trial · No credit card · Cancel anytime
