Everhour adds billable time controls inside Asana, giving small teams cleaner hours for invoices, budgets, and review.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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This page is for a small business that runs client or internal work in Asana and needs a clean time record by task. The practical job is to log each work session against the right Asana task, connect it to the project, and leave enough detail for billing, budget review, or payroll review. A usable record names the task, the person, the logged date, the duration, and the work note.
A small team usually has less room for cleanup than a larger operations group. The same person may assign work, review the hours, and create the client invoice. Good Asana time tracking keeps the review close to the task status, so the reviewer can see whether the hours match the work performed. The goal is a weekly record that explains where time went before the numbers move into reports or invoices.
Start with the unit of work: the Asana task. Each time entry should attach to one task and one project, then carry duration, logged date, person, description, and billing status. Use optional categories only if they clarify reporting instead of duplicating the task name. Split mixed sessions when billable client work and internal work happen in the same block, because one combined entry forces a reviewer to guess.
A clean weekly entry can read like this: Acme onboarding, pricing page updates, March 5, 2026, 2.25 hours, billable, draft copy and edits. That line gives the invoice reviewer the client context, the task, the date, the amount of time, and the billing treatment. Internal planning can use the same structure with a non-billable label, so utilization and cost reports still capture the work.
Small businesses lose time report value when every hour lands in one undifferentiated bucket. Client delivery, internal admin, sales follow-up, and rework answer different questions. Billable status tells the invoice what can be charged. Non-billable status keeps internal effort visible without pushing it to the client. The separation also protects fixed-fee projects, because a team can see the cost of extra work even when the invoice amount does not change.
The common mistake is waiting until invoice day to classify time. At that point, the reviewer has to read comments, ask the person who worked on the task, or accept a rough split. A better rule is to mark the billing treatment at entry time and correct exceptions during weekly review. Small businesses also need member-rate exceptions or task rates when client contracts price different work differently.
A one-off time check is enough when the business needs one project total, one weekly summary, or a quick view before a client conversation. It stops being enough once hours feed recurring invoices, payroll review, budget limits, or manager approval. Re-keying Asana task time into a spreadsheet also creates avoidable mismatches between the task record, the billing record, and the report a client or owner receives.
Everhour turns that repeat work into a managed layer on top of Asana: timers and manual entries stay connected to tasks, billable and non-billable status flows into reports, and admins can review totals before billing. For small businesses, the durable workflow is simple: track time at the task, classify it before review, then send approved records into invoices, budgets, or exports.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use the task as the base record. Each entry needs the project, task, person, logged date, duration, description, and billing status. Timers work well for active task work; manual entries work for work logged after the fact. Daily logging produces cleaner review than reconstructing a full week from memory.
Yes. Billable time supports client invoices, while internal time supports cost, staffing, and utilization review. A small business should classify time before weekly review, because late classification pushes invoice decisions onto comments and memory. Fixed-fee work still needs this split so extra internal cost stays visible.
An invoice-ready entry identifies the client project, task, worker, date, duration, and a short work description. Billing status must be clear before the entry reaches the invoice draft. Long blocks that mix several tasks should be split, because line items grouped by project, task, person, or date rely on clean source entries.
Estimates give the reviewer a baseline for the amount of work expected on a task or project. Logged time then shows actual effort against that baseline. A large gap deserves a note before billing or budget review, especially on fixed-fee work where extra hours affect profitability without changing the invoice amount.
The biggest mistake is treating missing descriptions, mixed billing status, and late manual entries as minor cleanup. Those gaps make a report harder to defend. A practical review checks unusual daily totals, missing task context, billable status, and entries added after the period under review.
Everhour lets admins set billing status at the project level, mark specific tasks as non-billable, use custom task rates, and set member-rate exceptions. Admin reports can show billable time, non-billable time, billable amount, and cost, so small businesses can review client charges before invoicing.
Everhour syncs Asana project names, task titles, custom fields, and tags into its reporting layer, with project and task updates syncing automatically in under five minutes. Detailed reports can include 30+ columns and Excel export, giving owners a file that matches the work structure the team used.
Track Asana task time in Everhour, classify billable and non-billable work before review, and turn approved hours into reports and invoices with cleaner billing control.
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