Design work shifts between concepts, revisions, and handoff, and Everhour keeps task time, rates, and budgets connected inside Asana.
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Use this page to organize design time around the work already assigned in Asana: brand concepts, wireframes, mockups, revisions, production files, QA notes, and launch support. Each time entry needs enough context for review later, especially when a designer works across several clients or projects in the same week.
A strong record ties the entry to the Asana task, the person doing the work, the date, the time spent, and a short note that names the deliverable or revision stage. "Homepage mockup, v2 revisions from client comments" gives a reviewer more value than "design work" because it connects the time to a visible project outcome.
Design teams lose billing clarity when one broad task absorbs every activity from discovery to final export. Split work by stage when the client, budget, or manager needs that distinction. Strategy, concept exploration, production design, feedback rounds, asset resizing, and handoff usually answer different questions during review.
A clean Asana structure also helps you compare estimates with actual time. A task called "Landing page hero concepts" can carry concept hours, while "Landing page final assets" can carry production time. That separation shows whether the project ran long because of exploration, revisions, or implementation support.
Designer time often uses different rates by person, project, or task type. A senior art director, production designer, and freelance illustrator can all contribute to the same Asana project, but the billing record needs to price their work according to the agreement instead of flattening every hour into one total.
Rate changes need dates. If a contractor's rate changes mid-project, older work should keep the original rate while new entries use the updated rate. A defensible time record preserves the task, date, person, billable status, and rate basis so invoice review does not turn into reconstruction from comments and memory.
A one-off check works for a small design job with one project, one designer, and a simple invoice. It is enough when you only need to confirm time spent on a few Asana tasks before sending an update or reviewing a short engagement.
A managed workflow fits retainers, multi-designer projects, and client work with approvals. Everhour keeps Asana task time connected to cost and billable rates, per-person defaults, per-project overrides, dated rate history, and project, member, or task pricing so billing records stay consistent as the design workload grows.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use notes that identify the deliverable, stage, and reason for the work. "Brand guide color system, client revision 2" gives a reviewer a usable record. Generic notes such as "updates" or "design" force managers to ask follow-up questions before billing, budget review, or project reporting.
Mark work billable when the client agreement says the activity is chargeable. Common billable entries include approved design production, client-requested revisions, concept work inside scope, and handoff support. Internal critique, sales support, template cleanup, and training stay non-billable unless the contract or project policy says otherwise.
Track revisions separately when feedback rounds affect budget, scope, or client reporting. Separate entries show whether time went to the original deliverable or to later changes. That distinction matters for retainers, fixed-fee projects, and any agreement that limits included revision rounds.
A useful note should be specific enough for someone else to understand the work without opening every file. Include the asset, page, campaign, or revision stage. Avoid long status updates. One clear phrase attached to the Asana task usually gives billing, project management, and reporting the context they need.
Mixing unrelated design activities into one task creates weak reports. Concepting, production, revisions, and export work answer different management questions. Combined entries hide where time went over budget and make it harder to decide whether the next project needs better estimates, fewer revision rounds, or different staffing.
Everhour separates cost and billable rates, with per-person defaults and per-project overrides for Asana-connected work. It also preserves dated rate history, so reports can price older and newer design entries correctly when a rate changes during a project.
Everhour Billing & Invoicing turns tracked billable time and expenses into client invoices, then groups invoice lines by the structure the client expects, such as project, task, person, or date. Invoiced time is marked as invoiced so it does not get reused later.
Track approved design hours from Asana tasks into rate-aware reports, invoices, and project records. Everhour keeps pricing, billing status, and dated rate history connected for cleaner client review.
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