Everhour gives contractors task-level timers in Asana, with approvals and billing records for project managers.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
This page is for teams that assign contractor work in Asana and need reliable time records tied to each task. The practical outcome is simple: every contractor entry should show the task, project, person, date, duration, billable status, and a short description of the work performed. That record supports project review before it reaches payroll, client billing, or cost reporting.
Contractor time needs tighter context than internal admin time because payment and client charges often start from the same entry. A clean record separates billable delivery from non-billable coordination, keeps corrections visible, and gives managers enough detail to approve the week without rebuilding the contractor's notes from messages or spreadsheet rows.
Set the contractor's project assignment, billable status, rate basis, approval owner, and allowed entry method before work starts. A contractor who supports several Asana projects needs separate records for each project because one weekly total hides the client, task, and budget context. The same rule applies when a contractor handles delivery work, meetings, and rework in the same week.
A reliable contractor setup names the approval path before the first time entry. Decide who reviews submitted hours, who can correct missing or misdated entries, and who sees cost and billable amounts. Add a short work-description standard, such as deliverable, blocker, or client request, so the reviewer can approve time without asking the contractor to explain every line again.
The contractor should track time from the assigned Asana task whenever the work is task-specific. Each entry should carry the logged date, duration, billable status, and a description that matches the deliverable. Task-level records let managers see whether time is going into planned work, client changes, internal coordination, or fixes after review.
Manual entries need the same discipline as timers. A late entry should still point to the actual task and work date, not the day the contractor remembered to fill it in. A timer entry should still be checked for idle time, duplicate work, or a running timer left on the wrong task before the period is approved.
A one-off tracker is enough for a single contractor, one short project, or an occasional invoice check where the manager only needs a clean list of entries. It stops being enough once the same Asana work feeds payroll review, client billing, project budgets, and month-end reporting. Recurring contractor work needs approvals and a protected history.
Everhour turns that managed workflow into a Team Management process: admins can assign projects, run an approval workflow, lock completed periods, correct time for team members, set personal tracking limits, and organize contractor groups for review. That structure keeps Asana-based task work connected to the controls managers need before money moves.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A contractor should use the assigned Asana task as the source record for time. Each entry needs the work date, duration, billable status, and a description that names the deliverable or issue handled. Separate entries for separate tasks keep project reporting cleaner than a single weekly block of contractor hours.
Billable contractor hours are the entries tied to client-approved work under the project's billing terms. Internal setup, status meetings, revisions outside the client scope, or training should be separated when those hours are excluded from billing. The label must be set at the entry or task level before totals reach an invoice.
The reviewer should compare submitted contractor hours with Asana task status, comments, and deliverables before approving the period. Corrections should happen before the time record feeds payroll, reimbursement, or a client invoice. A clean approval path names the reviewer, the correction owner, and the cutoff date for late entries.
The record needs the rate basis used for that contractor's work, such as a project rate, member rate, or task-specific rate. Cost reporting breaks when the same contractor uses different rates across projects and the time record only shows total hours. Rate changes also need an effective date so older work keeps the rate used at the time.
A common mistake is using one general contractor task for all work on an Asana project. That shortcut hides the difference between planned delivery, extra requests, meetings, and fixes. Budget review works better when the time record stays tied to the task that caused the cost and the billable label reflects the client agreement.
Everhour Team Management lets admins assign contractors to projects, run approvals, lock completed periods, correct entries for team members, and set personal tracking limits. Team groups support review by role or department, so managers can check Asana-based contractor time before payroll or billing.
Everhour Billing & Invoicing converts approved billable time and expenses into invoices, using rates while excluding non-billable work. After time appears on an invoice, Everhour marks it invoiced so the same contractor entry does not return to the next invoice batch.
Set contractor assignments, approvals, lock rules, and tracking limits before hours become payroll or billing records. Everhour Team Management keeps Asana-based contractor time controlled, approved, and ready for handoff.
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