Everhour puts rates, budgets, and billing context beside Asana task work so entries stay useful after submission.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You use a time entry to attach actual work to a specific Asana task, date, person, and project. The entry should answer four practical questions: who worked, where the work belongs, how long it took, and why the time should count. That makes the record useful for project review, client billing, approval, and budget reporting.
A clean entry includes duration, logged date, task context, billable status, and a short description. Categories and approval status matter when your team reviews time before invoicing or payroll. Keep the note specific enough for another person to understand the work without reopening the task thread.
A time entry only supports billing when the rate logic behind it matches the client agreement. Some projects use one hourly project rate. Others use member rates, task rates, or fixed-fee budgets where time still matters for margin review. Record the task against the right project so the entry lands in the correct budget and report.
Billable status deserves attention before review. Work can be valuable and still non-billable, such as internal QA, rework outside the client scope, or admin time. Marking that distinction at entry level keeps invoices cleaner and protects profitability reporting from inflated revenue assumptions.
A reviewer should be able to scan a week of entries and spot gaps, duplicates, and vague notes quickly. A useful description names the concrete activity, such as "Drafted onboarding checklist" or "Reviewed homepage QA notes." A weak description, such as "worked on task," forces a manager or bookkeeper to investigate.
The common mistake is treating time entry as a personal memory aid instead of a shared record. Approval status, billable status, task title, date, and description all support a later decision. Complete entries reduce back-and-forth when a client questions an invoice or a manager checks where project hours went.
A one-off entry works when you need to record a single task, correct a missed timer, or complete a short weekly review. Manual entry is enough when the volume is low and the billing decision is obvious. The record still needs the same core details: date, task, duration, billable status, and description.
A managed workflow fits when rates, budgets, approvals, and invoices rely on the same time data every week. Everhour can keep Asana task time tied to cost and billable rates, including per-person defaults, per-project overrides, dated rate changes, and project, member, or task pricing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful time entry includes duration, logged date, task and project context, creator, billable status, approval status, and a description. Optional categories help teams group work later. The description should name the activity performed, not repeat the task title without adding review value.
Client-facing and approval-based workflows need descriptions because another person must understand the work later. Internal tracking can use shorter notes, but blank or generic entries weaken reports. A description such as "Updated pricing table copy" gives billing and project reviewers enough context to approve the time.
Separate billable and non-billable work at the entry or task level before review. Client-chargeable delivery work belongs in billable totals. Internal meetings, out-of-scope fixes, training, and admin work often stay non-billable unless the contract says otherwise. The key is consistent classification before invoices or cost reports are created.
Logging time to the wrong task or project distorts budget actuals. Time and cost budgets rely on estimated work, actual logged time, and rate-based actual cost. If the entry lands under the wrong project, the budget view shows pressure in one place while the real work happened somewhere else.
A later entry can be reliable when it uses the correct task, date, duration, billable status, and description. The risk rises when the person reconstructs time from memory without task notes or calendar evidence. Teams should review late entries before billing or payroll use.
Everhour separates internal cost rates from client-facing billable rates, then applies project, member, or custom task rates based on the billing setup. Per-person defaults, per-project overrides, and dated rate history help reports keep older work tied to the rate that applied when the work happened.
Everhour syncs Asana projects, task titles, custom fields, and tags into its reporting layer, then lets teams group and export time by the same work structure. Reports can include billable time, non-billable time, costs, budget data, and invoice status for review.
Track Asana task work with rates, approvals, and budget context in Everhour so approved entries move cleanly into reporting, invoicing, and profitability review.
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