Everhour tracks project time and approvals, while a Google Sheets timesheet helps organize a basic weekly record.
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A Google Sheets timesheet is for collecting one person's time across a fixed week. The practical output is a row-by-row record of dates, projects, tasks, start and end times, breaks, daily hours, billable status, and weekly totals. For U.S. teams, the sheet should preserve hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
Use one row per work segment when a person changes project, client, or task during the day. A single daily total can hide the difference between billable work, internal meetings, and non-billable admin time. For payroll review, keep the workweek consistent because the FLSA workweek is a fixed 168-hour period, and covered nonexempt employees' overtime cannot be averaged across two or more workweeks.
A solid timesheet has identification fields at the top and work fields in the table. Include employee or contractor name, week start date, manager or approver, client, project, task, date, start time, stop time, unpaid break time, hours worked, billable or non-billable status, hourly rate when needed, and notes for exceptions. U.S. billing and payroll fields normally use USD.
Separate hours worked from paid time not worked. That distinction matters when someone adds vacation, sick leave, holiday pay, or another paid absence to a week. The FLSA federal overtime baseline applies to hours worked over 40 in a workweek for covered nonexempt employees, paid at not less than one and one-half times the regular rate of pay. Policies, contracts, state rules, or local rules can add requirements.
The biggest Google Sheets risk is a clean-looking total built from inconsistent inputs. A person may enter 9:00 to 5:00 on one row, 8 hours on another, and a text note on a third. Pick one entry pattern and use it for every row. Keep daily hours visible, even when the weekly total is the number the manager checks first.
Do not treat Saturday, Sunday, or holiday work as automatic federal overtime. The FLSA does not require overtime premium pay solely for weekend, holiday, or regular rest-day work unless the weekly overtime rule is triggered or another law or agreement applies. Keep the timesheet factual, then apply the correct pay rule during review. Employers must preserve payroll records for at least three years and basic time and earnings records for at least two years.
A free Google Sheets timesheet is enough for a small team, a short project, or a one-time weekly total. It works when one person owns the file, edits are limited, and the review process is simple. It becomes fragile when multiple people update the same sheet, managers need approvals, or project time must feed billing, budgets, and payroll review.
Everhour Time Tracking gives teams a managed workflow when the spreadsheet starts carrying too much risk. People can track time with live timers or manual entries against tasks and projects, including inside supported tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Admins can use approvals, locked periods, reminders, and timer rules before time moves into reports, budgets, invoices, or payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a particular timekeeping form or system. A Google Sheets timesheet can work if it captures complete and accurate daily hours worked and total hours worked each workweek for employees covered by FLSA minimum wage or overtime provisions.
A practical sheet should include worker name, week start date, date, client, project, task, start time, stop time, unpaid break time, hours worked, billable status, rate when needed, notes, and approval status. Teams using the sheet for payroll review should keep daily hours and weekly totals visible instead of relying only on a single summary cell.
Start and stop times create a stronger record because they show the work pattern behind the total. Total-hour entry can be enough for some workflows, but it gives managers less context for breaks, split shifts, corrections, and unusual days. Covered employers still need accurate daily hours worked and total hours worked each workweek for covered non-exempt workers.
A spreadsheet can flag hours over 40 in a fixed workweek, but the pay review still needs the correct worker category and pay rule. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate of pay.
The common mistake is mixing time formats, manual totals, and edited formulas in the same file. That creates totals that look precise but cannot be audited. Lock formula cells when possible, keep original daily entries visible, and require notes for corrections so the reviewer can understand who changed the record and why.
Everhour Time Tracking records task and project hours through live timers or manual entries, then routes that time into timesheets, reports, budgets, invoices, and payroll review. Admin controls support approvals, locked periods, reminders, and automatic timer stop rules, so the weekly record is managed before it becomes a billing or payroll input.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can keep work organized in those systems while tracked time flows into Everhour for reporting, budgets, utilization, and billing review.
Replace fragile weekly spreadsheet edits with task-based time entries, approvals, reminders, and locked periods. Everhour connects tracked hours to reports, budgets, invoices, and payroll review.
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