Spanish invoices need IVA details and sequential numbering. Everhour keeps billing reports tied to tracked project work.
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Use this page to prepare a full invoice for work billed to a customer in Spain, especially client services, project work, or recurring business charges. The finished invoice should identify both parties, describe what was supplied, show the taxable base, apply the correct IVA treatment, and state the amount due without forcing the buyer to ask for missing tax or payment details.
Royal Decree 1619/2012 regulates Spanish full invoices. A full invoice needs a sequential invoice number, and a separate series applies in cases such as rectifying invoices. Add the issue date, and add the supply date or advance payment date when it differs from the issue date. Those dates matter because Spanish invoice timing and IVA reporting depend on the documented transaction.
Start with the supplier and customer. A full invoice should show full legal names or business names, addresses, and the supplier's NIF. Add the customer's NIF for domestic taxable operations and the specified cross-border or reverse-charge cases where Spanish rules require it. A missing NIF creates matching problems for the customer and can delay payment from finance teams.
Each line should describe the goods or services clearly enough to determine the IVA taxable base. Include the unit price before tax, discounts that are not already included in that price, the IVA rate, and the separate IVA amount. Spain uses IVA, with a 21% general rate, 10% reduced rate, and 4% super-reduced rate. Use special wording when an exemption, reverse charge, cash accounting, self-billing, or special regime applies.
Spanish commercial invoices should make the payment deadline explicit. For commercial transactions between businesses or with public administrations, the default period is 30 calendar days after receipt of goods or services when the contract has no date. Contractual payment terms cannot exceed 60 calendar days, so a longer due date does not fit the statutory payment-term limit.
Invoice amounts may appear in any currency, but any IVA charged must be expressed in euros. Invoices may be issued in any language, although Spain's tax administration can require a translation into Spanish or another official language in Spain during an audit. For B2B customers, invoices generally must be issued before the 16th day of the month after the IVA accrual month.
A one-off template is enough when you send an occasional invoice, already know the correct IVA treatment, and do not need to connect the invoice back to tracked time, expenses, or project profitability. It gives you a clean document, but you still need a separate record of approved hours, billable status, rates, and amounts already invoiced.
A managed workflow becomes necessary when invoices come from time-and-materials work, several projects, different rates, or recurring client reporting. Everhour Reporting can organize logged time with 45+ columns, grouping, filters, exports, and scheduled email delivery, so billing data stays reviewable before a Spain-ready invoice is prepared and sent through the accounting process.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A full Spanish invoice should include a sequential invoice number, issue date, supplier and customer identification, addresses, supplier NIF, required customer NIF, line descriptions, taxable base details, unit prices before tax, discounts outside the unit price, IVA rate, separate IVA amount, and payment terms. Add the supply date when it differs from the issue date.
Spanish invoices use IVA, Spain's value added tax. The general IVA rate is 21%, with reduced 10% and super-reduced 4% rates under Spanish VAT law. The Canary Islands, Ceuta, and Melilla sit outside the harmonized VAT territory, so their indirect-tax treatment is different from mainland Spain and the Balearic Islands.
Invoice totals can be expressed in any currency, but IVA charged on the invoice must also be shown in euros. This rule matters when a customer pays in dollars, pounds, or another currency. Keep the exchange logic clear in the invoice record so the euro IVA amount can be checked later.
A Spanish B2B invoice should show the agreed due date when the contract sets one. If the contract does not set a date, the default period is 30 calendar days after receipt of goods or services. For commercial transactions, agreed payment terms cannot exceed 60 calendar days.
Spain is phasing in mandatory B2B e-invoicing for recipients that are businesses or professionals established or resident in Spain, with most simplified invoices excluded. The mandate starts 12 months after the implementing ministerial order for businesses above €8 million annual turnover and 24 months after that order for other businesses and professionals.
Everhour Reporting lets teams review billable time with configurable columns, grouping, filters, date ranges, and exports before invoice data is finalized. Reports can include project, client, member, billable time, invoice status, cost, revenue, and profit fields, giving finance teams a cleaner billing review trail.
Everhour Billing & Invoicing turns uninvoiced time and expenses into client invoices, calculates amounts from rates and billable expenses, and excludes non-billable work. Invoice data can be grouped by project, task, person, date, or other breakdowns so the client sees the structure they expect.
Use Everhour Reporting to review billable work before invoicing, then keep project hours, invoice status, exports, and profitability checks connected in Everhour.
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