Spanish invoices need IVA, NIF, date, and payment-term discipline. Everhour keeps billing records connected after the invoice is sent.
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Use this page when you need to prepare a client-ready invoice for work supplied in Spain, especially a B2B invoice where the customer is a business or professional. The practical output is a document with the right seller and buyer details, dates, line items, IVA treatment, payment terms, and invoice number sequence.
Royal Decree 1619/2012 regulates Spanish full invoices. That matters because a clean invoice is more than a request for payment. It is a tax document. Your invoice should make the taxable base, IVA rate, IVA amount, and buyer identity easy to review without extra emails or spreadsheet notes.
Start with a sequential invoice number and, where applicable, a series. Numbering within each series must stay sequential. Rectifying invoices and certain other cases require separate series, so avoid mixing corrections into the same numbering stream as ordinary invoices.
Add the issue date, plus the supply date or advance-payment date when it differs from the issue date. Identify the supplier and customer with full name or business name and address. Include the supplier NIF. Add the customer NIF for domestic taxable operations and the specified cross-border or reverse-charge cases where Spanish invoicing rules require it.
Spain uses IVA, with a 21% general rate, 10% reduced rate, and 4% super-reduced rate. Show the goods or services clearly, list the unit price before tax, include discounts that are not already built into that price, and state the VAT rate and VAT amount separately. Add required wording for exemptions, reverse charge, self-billing, cash accounting, or a special regime when it applies.
Invoice totals may use any currency, but any VAT charged must be expressed in euros. Invoices may be issued in any language, although the Spanish tax administration can require a translation into Spanish or another official language in Spain for audit purposes. For commercial transactions, the default payment period is 30 calendar days after receipt of goods or services unless the contract sets a date, and agreed terms cannot exceed 60 calendar days.
A one-off invoice tool is enough when you have a single completed job, clear line items, known IVA treatment, and no need to reconcile time later. It also works for occasional clients where the invoice file and payment record are the only documents you need to keep together.
A managed workflow becomes necessary when invoice amounts come from tracked work, multiple projects, recurring clients, or approval steps. Everhour Reporting lets teams group and filter time, budgets, costs, invoice status, and client data across 45+ columns, then export reports or schedule delivery. That reporting layer keeps billed work, uninvoiced work, and project profitability visible after the invoice leaves your desk.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Spanish full invoice must include a sequential invoice number, issue date, supplier identification, customer identification where required, descriptions of the goods or services, taxable-base details, unit price before tax, discounts not included in that price, VAT rate, and VAT amount. Add the supply date when it differs from the issue date.
Use the IVA rate that applies to the specific goods or services. Spain's VAT law sets a 21% general rate, a 10% reduced rate, and a 4% super-reduced rate. The Canary Islands, Ceuta, and Melilla sit outside the harmonized VAT territory, so do not treat those locations as ordinary Spanish VAT cases.
Yes. Invoice amounts may be shown in any currency, but any VAT charged must be expressed in euros. The invoice may use any language, although the Spanish tax administration can require a translation into Spanish or another official language in Spain during an audit.
For a customer acting as a business or professional, the invoice must be issued before the 16th day of the month after the month when VAT accrues. Invoices generally must be issued when the transaction occurs, so waiting until payment arrives creates timing and recordkeeping problems.
Broken numbering creates immediate cleanup work because each invoice series must stay sequential. Duplicate numbers, skipped numbers without documentation, and rectifying invoices mixed into the ordinary series make accounting review harder. Use a separate series where Spanish invoicing rules require one, especially for rectifying invoices.
Everhour Reporting organizes logged time, budgets, costs, invoice status, and client data with 45+ customizable columns, filters, grouping, and date ranges. Teams can export reports in CSV, Excel/XLSX, or PDF, or schedule recurring email reports for accounting review.
Turn billed work into traceable reports after sending invoices. Everhour gives teams filtered reporting, exportable records, and scheduled invoice-status visibility for cleaner billing control.
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