Spanish invoices need IVA, NIF details, and sequential numbering. Everhour turns tracked billable work into client-ready invoices.
Fill in your details, add line items, hit Print when ready.
| Description | Qty | Rate | Tax | Amount |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A Spanish full invoice supports a clear billing job: identify both parties, describe the goods or services, show the taxable base, apply the correct IVA treatment, and give the customer a payment deadline. The result should be complete enough for client approval, bookkeeping, and tax review without a follow-up email asking for missing dates, addresses, or tax details.
Royal Decree 1619/2012 regulates Spanish full invoices. A full invoice must include a sequential invoice number, issue date, supplier and customer identification, and the supply date if it differs from the issue date. Use a separate series for rectifying invoices and certain other cases, because numbering inside each series must stay sequential.
A full invoice must identify the supplier and customer by full name or business name and address. It must include the supplier's NIF. The customer's NIF is required for domestic taxable operations and specified cross-border or reverse-charge cases. Add the invoice issue date, the documented supply or advance payment date when different, and payment terms that match the contract.
Each line should describe the goods or services with enough data to determine the VAT taxable base. Include the unit price before tax, discounts not already included in that price, the VAT rate, and the VAT amount charged. A service line can read: "Consulting services, May 2026, 12 hours at €75 per hour, taxable base €900, IVA 21%, IVA €189."
Spain's indirect tax is IVA. The VAT law sets a 21% general rate, 10% reduced rate, and 4% super-reduced rate, while the VAT territory excludes the Canary Islands, Ceuta, and Melilla from the harmonized VAT area. If an exemption, reverse charge, cash-accounting regime, customer self-billing arrangement, or special regime applies, the invoice must state the required wording.
Invoice amounts may be expressed in any currency, but any VAT charged must be expressed in euros. Invoices may be issued in any language, though the tax administration can require translation into Spanish or another official language in Spain for audit purposes. For B2B customers, invoices must be issued before the 16th day of the month after the VAT accrual month.
A free invoice tool is enough for a one-time document when you already know the client details, rates, taxable base, IVA treatment, and payment terms. It also works for a simple service invoice that does not need ongoing time records, project budgets, invoice status tracking, or accounting export.
A managed workflow fits recurring client work. Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates amounts from rates while excluding non-billable tasks, supports client defaults for taxes, discounts, and payment terms, and exports invoices to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A Spanish full invoice needs a sequential invoice number, issue date, supplier and customer names or business names, addresses, the supplier's NIF, and the customer's NIF when required. It also needs the supply date if different from the issue date, line descriptions, taxable base details, unit prices before tax, discounts, VAT rate, and separately stated VAT amount.
Spain's general IVA rate is 21%, but the VAT law also sets reduced 10% and super-reduced 4% rates. Use the rate that applies to the specific goods or services. The Canary Islands, Ceuta, and Melilla sit outside Spain's harmonized VAT territory, so do not treat every Spanish-addressed transaction as standard mainland IVA.
Spanish invoices may show amounts in any currency, but any VAT charged must be expressed in euros. This matters for international clients because the commercial amount can stay in the agreed billing currency, while the IVA amount still needs a euro figure for Spanish tax records.
For commercial transactions between businesses or with public administrations, the default payment period is 30 calendar days after receipt of goods or services if the contract does not set a date. Agreed payment terms cannot exceed 60 calendar days, so the due date on the invoice should respect that cap.
Spain's mandatory B2B e-invoicing system applies when the recipient is a business or professional established or resident in Spain, except most simplified invoices. Royal Decree 238/2026 defers effective dates until 12 months after the implementing ministerial order for businesses above €8 million annual turnover and 24 months for other businesses and professionals.
Everhour Billing & Invoicing converts tracked billable time and expenses into invoices, calculates invoice amounts from rates and billable expenses, and excludes non-billable work. Client records can hold tax rates, discounts, contacts, and payment terms, then invoices can export to QuickBooks Online, Xero, or FreshBooks with status sync back to Everhour.
Track billable time, expenses, client terms, and invoice status in one workflow. Everhour turns approved project work into invoices with less manual rebuilding.
14-day free trial · No credit card · Cancel anytime
