Spanish invoices need exact IVA and identity details. Everhour keeps billable work organized before those amounts reach the invoice.
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Use this page to prepare an invoice you can print, save as a PDF, or send to a Spanish customer after checking the required fields. A Spanish full invoice is regulated mainly by Royal Decree 1619/2012, so the printed copy needs more than a client name and total. It needs the invoice number, dates, parties, line details, taxable bases, IVA rates, and IVA amounts.
The goal is a finished document that matches the transaction and gives the buyer enough information to process payment. For B2B work, the invoice generally must be issued before the 16th day of the month after the IVA accrual month. Payment terms also matter: for commercial transactions, the default period is 30 calendar days after receipt of goods or services, and agreed terms cannot exceed 60 calendar days.
A Spanish full invoice must include a sequential invoice number and, where applicable, a series. Separate series are required for rectifying invoices and certain other cases, so do not reuse a normal sales sequence for a correction. The document also needs the issue date, plus the supply date or advance-payment date when that date differs from the issue date.
Add the supplier and customer full name or business name and address. Include the supplier's NIF, and add the customer's NIF for domestic taxable operations and specified cross-border or reverse-charge cases. Each line should describe the goods or services with enough detail to determine the taxable base, including unit price before tax and discounts not included in that price. Show the IVA rate and IVA amount separately.
Spain's indirect tax is IVA. The standard rate is 21%, with reduced rates of 10% and 4% for qualifying supplies. The Canary Islands, Ceuta, and Melilla are outside the harmonized VAT area, so do not apply mainland IVA logic automatically to every Spanish-address transaction. A printable invoice should make the tax treatment clear on each taxable line or in a clear tax summary.
Invoice amounts may be expressed in any currency, but any VAT charged must be expressed in euros. A client invoice in dollars can still be acceptable, but the IVA amount needs a euro value. Spanish invoices may be issued in any language, though the tax administration can require a translation into Spanish or another official language in Spain for audit purposes.
A one-off printable invoice is enough when you have one completed job, a fixed price, a known customer, and a simple IVA treatment. It also works for a freelancer who needs a clean PDF for a single service line. Before printing, check the number sequence, NIFs, dates, payment terms, taxable base, IVA rate, and euro VAT amount.
A managed workflow becomes the better choice when invoices come from tracked services, changing rates, billable expenses, and non-billable work that should never reach the client. Everhour supports billable and non-billable time through project billing status, task-level non-billable controls, custom task rates, member-rate exceptions, and admin reports for billable time, non-billable time, billable amount, and cost.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. A Spanish full invoice must include an invoice number and, where applicable, a series. Numbering within each series must be sequential. Use separate series for rectifying invoices and other cases that require separation, because mixing correction invoices into the normal sales sequence creates bookkeeping and tax review problems.
The supplier's NIF belongs on the full invoice. The customer's NIF is required for domestic taxable operations and for specified cross-border or reverse-charge cases. The invoice also needs the full name or business name and address for both supplier and customer, so the printed document identifies the parties clearly.
Yes. Invoice amounts may be expressed in any currency, but any VAT charged must be expressed in euros. A foreign-currency invoice should still show a clear taxable base, IVA rate, and IVA amount. The euro VAT figure matters because Spanish VAT reporting works from euro-denominated tax amounts.
Spain uses IVA with a 21% general rate, a 10% reduced rate, and a 4% super-reduced rate. The invoice should show the applicable IVA rate and the VAT amount charged separately. Use the correct rate for each supply, and include required wording for exemptions, reverse charge, cash accounting, or special regimes when relevant.
Spain is phasing in mandatory B2B e-invoicing when the recipient is a business or professional established or resident in Spain, except most simplified invoices. The effective dates are deferred until 12 months after the implementing ministerial order for businesses above €8 million annual turnover and 24 months for other businesses and professionals.
Everhour lets admins set project billing status, mark specific tasks as non-billable, apply custom task rates, and set member-rate exceptions. Reports can show billable time, non-billable time, billable amount, and cost, so invoice totals come from the work that should be charged.
Track billable and non-billable time before invoice prep. Everhour keeps chargeable work, rates, and admin billing reports connected, so Spanish invoice amounts start from cleaner billing data.
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