Spanish invoices need IVA, NIF, and date details handled correctly. Everhour supports billable rates behind invoice-ready work.
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Use this page when you need to prepare a client invoice for goods, services, project work, or billable hours connected to Spain. A full Spanish invoice is not just a payment request. It is a tax document regulated mainly by Royal Decree 1619/2012, with specific fields for numbering, dates, parties, taxable base, IVA rate, and IVA amount.
Start with the commercial facts: seller, buyer, service period, invoice date, supply date if different, currency, payment deadline, and line items. Then add the tax facts that apply to the transaction. Spain uses IVA, with a 21% general rate, 10% reduced rate, and 4% super-reduced rate, while the Canary Islands, Ceuta, and Melilla sit outside the harmonized VAT area.
A Spanish full invoice must include an invoice number and, where applicable, a series. Numbering within each series must be sequential, and separate series are required for rectifying invoices and certain other cases. Add the issue date, plus the supply date or advance-payment date when that date differs from the issue date.
Identify the supplier and customer by full name or business name and address. The supplier's NIF belongs on the invoice, and the customer's NIF is required for domestic taxable operations and specified cross-border or reverse-charge cases. Each line should describe the goods or services, show the unit price before tax, list discounts not already included, and separately state the IVA rate and IVA amount.
Choose the IVA treatment before you finalize the invoice. Standard taxable lines need the taxable base, applicable IVA rate, and separately stated IVA amount. Exempt, reverse-charge, customer self-billing, cash-accounting, or special-regime cases need the wording required by the invoicing regulation, not a generic tax note.
Invoice amounts may be expressed in any currency, but any VAT charged must be expressed in euros. Invoices may be issued in any language, although the tax administration can require translation into Spanish or another official language in Spain for audit purposes. For commercial transactions between businesses or with public administrations, payment defaults to 30 calendar days after receipt of goods or services when the contract has no date, and agreed terms cannot exceed 60 calendar days.
A one-off invoice works when you have a small transaction, the line items are already clear, and you only need a clean document for delivery. It also works for a simple service invoice where the buyer details, IVA treatment, due date, and payment instructions are already confirmed.
A managed workflow becomes necessary when rates vary by person, project, or task. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, and preserves dated rate history. That structure keeps billable work priced consistently before it becomes an invoice.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Sequential numbering, buyer identification, taxable-base detail, and IVA treatment are the hardest fields to repair after delivery. A wrong invoice number can break the series, and a missing NIF can create tax-record problems for the customer. Fix the document before sending, especially for B2B transactions.
A taxable Spanish full invoice must show the VAT rate and VAT amount charged, with line-level detail needed to determine the taxable base. Some transactions use exemptions, reverse charge, cash accounting, or special regimes instead. In those cases, the invoice needs the required wording for that treatment.
A Spain invoice may be issued in any language. The tax administration can require translation into Spanish or another official language in Spain for audit purposes, so keep the field labels and descriptions clear enough to support review.
Invoice amounts may be expressed in any currency, but any VAT charged must be expressed in euros. That means a foreign-currency invoice can still work, provided the IVA amount is also shown in EUR.
Invoices generally must be issued when the transaction occurs. For a customer acting as a business or professional, the invoice must be issued before the 16th day of the month after the VAT accrual month.
Everhour separates cost rates from billable rates, so internal labor cost and client-facing charges stay distinct. Teams can use default per-person rates, per-project overrides, dated rate changes, and project, member, or custom task rates before billable work becomes invoice data.
Everhour Billing & Invoicing lets users select uninvoiced time and expenses, preview the breakdown, and generate invoices from tracked billable work. Non-billable tasks stay excluded, and invoiced time is marked as invoiced so it does not appear again in a later invoice.
Track project rates, dated changes, and billable work before invoice creation. Everhour keeps pricing, time, and billing records connected for cleaner client invoicing.
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