Spanish invoices need IVA details and clear buyer data. Everhour supports the billable rates behind client-ready billing workflows.
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Use this page when you need to prepare an invoice for a customer in Spain and leave with a document that can be reviewed, sent, and archived. The invoice should identify the transaction, show the parties, describe the goods or services, separate taxable amounts from IVA, and make the payment deadline clear.
Spain regulates full invoices mainly under Royal Decree 1619/2012. That framework matters because a Spanish invoice needs more than a total due. It needs sequential numbering, issue and supply dates where relevant, supplier and customer identification, line-level taxable-base details, IVA rate, and separately stated IVA amount.
A full Spanish invoice must include an invoice number and, where applicable, a series. Numbering inside each series must be sequential, and separate series are required for rectifying invoices and certain other cases. Add the issue date, plus the supply date or advance-payment date when that date differs from the invoice issue date.
Identify the supplier and customer with full name or business name and address. The supplier's NIF must appear, and the customer's NIF is required for domestic taxable operations and specified cross-border or reverse-charge cases. Each line should describe the goods or services, show unit price before tax, discounts not already included, taxable base, IVA rate, and IVA amount.
Spain's indirect tax is IVA. The VAT law sets a 21% general rate, a 10% reduced rate, and a 4% super-reduced rate. The Canary Islands, Ceuta, and Melilla sit outside Spain's harmonized VAT territory, so do not treat every Spain-related invoice as mainland IVA without checking the place of supply.
Invoice amounts may use any currency, but any VAT charged must be shown in euros. Invoices may be issued in any language, though the tax administration can require a translation into Spanish or another official language in Spain for audit purposes. For B2B customers, invoices generally must be issued before the 16th day of the month after the VAT accrual month.
A downloaded invoice is enough for a single sale, a corrected draft, or a small batch of client work where you already know the taxable base, IVA treatment, and payment terms. Commercial transactions between businesses or with public administrations use a 30 calendar day default payment period after receipt of goods or services if the contract sets no date, and agreed terms cannot exceed 60 calendar days.
A managed workflow becomes necessary when time, rates, expenses, and invoice history need to stay connected. Everhour separates internal cost rates from client-facing billable rates, supports default per-person rates with per-project overrides, and preserves dated rate changes so older reports keep their original calculations while current invoices use the right pricing.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Check the invoice number, series if used, issue date, supplier details, customer details, NIF fields, service or goods description, unit price before tax, discounts, taxable base, IVA rate, IVA amount, total due, and payment terms. Add the supply date or advance-payment date when it differs from the issue date.
Yes. Spanish invoice amounts may be expressed in any currency, but any VAT charged must be expressed in euros. That rule matters when the commercial amount is agreed in another currency, because the invoice still needs a euro IVA amount for Spanish tax purposes.
Spain uses IVA with a 21% general rate, 10% reduced rate, and 4% super-reduced rate. The correct rate depends on the goods or services and the transaction. The invoice should show the applicable IVA rate and the VAT amount separately rather than burying tax inside one total.
Spain is phasing in mandatory B2B e-invoicing under Royal Decree 238/2026 for recipients that are businesses or professionals established or resident in Spain, with most simplified invoices excluded. The mandate starts 12 months after the implementing ministerial order for businesses above €8 million annual turnover and 24 months for other businesses and professionals.
For commercial transactions between businesses or with public administrations, the default payment period is 30 calendar days after receipt of goods or services if the contract does not set a date. A contract can set a different term, but agreed payment terms cannot exceed 60 calendar days.
Everhour separates cost rates from billable rates, so internal expense and client billing stay distinct. Teams can use default per-person rates, per-project overrides, dated rate history, and project, member, or custom task rates to calculate billable work before invoice preparation.
Everhour can generate invoices from uninvoiced billable time and expenses, then mark included time as invoiced. That workflow helps prevent the same approved time from appearing again in a later client invoice.
Track billable work with dated rates, project overrides, and invoice-ready pricing. Everhour keeps cost, revenue, and client billing aligned before the final invoice leaves the business.
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