Project-coded timesheets organize hours by client and task, while Everhour connects that time to budgets and billing workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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A timesheet template with project codes helps you separate one person's week across clients, jobs, cost centers, or internal initiatives. Instead of one total for Monday through Friday, each row ties hours to a specific project code, task, date, and work category. That structure matters when the same employee spends time on billable client work, non-billable administration, support, and internal meetings in one week.
For U.S. employers covered by the FLSA minimum wage or overtime provisions, records for nonexempt workers must include hours worked each workday and total hours worked each workweek. The FLSA does not require a specific timekeeping form or system, so a project-coded template can work when it captures complete and accurate daily and weekly records.
Project codes need enough detail to route time correctly without forcing employees to decode accounting language. A usable row can include the date, employee name, project code, client or department, task description, billable status, start and stop time, total hours, and notes. U.S. billing and rate fields normally use U.S. dollars when the work is billed or costed in the United States.
Short, consistent codes reduce cleanup. For example, `ACME-WEB-2026` can identify a client website project, while `INT-ADMIN` can separate internal administrative time. Avoid codes that change every week for the same work. A stable code lets managers compare planned hours, billed hours, and remaining budget without rebuilding reports by hand.
Project codes explain where time went, but weekly totals still drive wage-and-hour review. Under the FLSA federal baseline, unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
A common mistake is treating each project total as separate from the employee's full week. If a nonexempt employee works 24 hours on one project and 20 hours on another in the same workweek, the combined 44 hours need review under the weekly overtime rule. Project codes help allocate cost, but they do not replace the total workweek calculation.
A spreadsheet template is enough for a one-off project, a small client invoice, or a weekly hours summary that one person reviews. It becomes fragile when employees split time across many projects, managers need approvals, budgets change during the month, or payroll and billing teams need the same records in different formats.
Everhour Project Budgeting fits teams that need project-coded hours to update time or money budgets as people work. Projects can use hour-based or fee-based budgets, recurring budget periods, selected email alerts at defined thresholds, and budget protection that stops extra time logging after a budget is exceeded.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A practical template includes employee name, date, project code, client or department, task description, billable status, start time, stop time, total hours, notes, and approval status. For covered nonexempt workers under the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek.
Yes. One workday can include several project codes when the employee switches between clients, jobs, departments, or internal work. Each entry should show the time tied to that code, then the timesheet should still total the full workday and the full workweek. That prevents project allocation from hiding the employee's actual daily and weekly hours.
Project codes do not change the federal baseline overtime rule. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at at least 1.5 times the regular rate. Codes help allocate labor cost after the weekly total is known.
A separate code can help reporting when weekend or holiday work belongs to a project, but the FLSA does not require premium overtime pay solely because work occurs on Saturday, Sunday, a holiday, or a regular rest day. Premium pay may apply when weekly overtime is triggered or when another law, contract, or policy requires it.
Federal rules require employers to preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. State rules, contracts, grants, or client requirements can require longer retention, so keep project-coded records under the strictest applicable rule.
Everhour Project Budgeting tracks time and money budgets as employees log hours to projects. Teams can use one-time or recurring budgets, include or exclude expenses from fee budgets, and send budget alerts at selected thresholds so project-coded time reaches managers before the budget is exhausted.
Everhour embeds time tracking controls inside tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Employees can track time on the task where the work happens, while the logged hours flow into Everhour for timesheets, reports, budgets, invoices, and payroll review.
Track project-coded hours where work happens, then let Everhour connect them to recurring budgets, alerts, and billing review for clearer project control.
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