Everhour connects time tracking with approvals, budgets, and billing, so reviewed hours can move from work records to action.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Timesheet approval turns raw time entries into reviewed records. The practical job is to confirm that each person recorded the right workdays, projects, clients, tasks, and totals for the approval period. For U.S. covered nonexempt employees, FLSA records must include hours worked each workday and total hours worked each workweek, so the review has to preserve daily detail as well as the weekly total.
A useful approval pass checks missing days, unusually long shifts, duplicate entries, project mismatches, and late manual edits. The reviewer should also confirm that paid time not worked, such as time off, is identified separately from hours actually worked when that distinction affects payroll, billing, or overtime review. Approval should lock the agreed record or create an audit trail for later corrections.
The workweek matters because federal overtime under the FLSA is calculated weekly for covered nonexempt employees. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed, regularly recurring 168-hour workweek, at not less than one and one-half times the employee's regular rate of pay. Hours cannot be averaged across two or more workweeks for FLSA overtime purposes.
A common mistake is approving a pay-period total without checking the weekly split inside it. A semi-monthly or biweekly view can hide a week that crosses 40 hours. Weekend or holiday work also needs careful review, because the FLSA does not require premium pay solely for Saturday, Sunday, holiday, or regular rest-day work unless weekly overtime is triggered or another law, policy, contract, or agreement applies.
A complete timesheet approval workflow starts before the manager clicks approve. Each entry needs a date, worker, project or client, task or work category, start and stop times or a clear duration, billable status when billing is involved, and comments when the entry needs context. U.S. billing and rate fields normally use USD for U.S. users.
The reviewer should send unclear entries back for correction instead of approving and fixing them silently later. Payroll records must generally be preserved for at least three years, and basic time and earnings records, such as daily start and stop time cards or sheets, must generally be preserved for at least two years. Approval should make the final version easier to retrieve, not harder.
A one-off weekly review is enough when you need to total a small set of hours, check obvious gaps, and create a clean record for a single period. That approach works best when the same person enters, reviews, and files the information, and when the next step is simple, such as a small invoice or an internal hour summary.
A managed workflow becomes necessary when tracked time feeds budgets, invoices, payroll review, or client reporting. Everhour Project Budgeting can connect approved hours to time or money budgets, recurring budget periods, budget alerts, budget protection, expense controls, multiple billing methods, and client-level budgets. That gives teams a system of record after approval instead of a disconnected weekly file.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A manager, project lead, owner, or payroll approver should approve a timesheet when that person can verify the work performed, the project or client assignment, and the period total. The approver needs authority to reject unclear entries and request corrections before the hours move into payroll, billing, or reporting.
Review daily hours, total hours for the workweek, missing entries, duplicate time, project or client coding, billable status, and late changes. For covered nonexempt employees under the FLSA, records must include hours worked each workday and total hours worked each workweek, so a weekly approval should keep both views intact.
The cleaner process is to reject or return the affected entry before approval. Approving a known error creates a record that later needs correction, explanation, or replacement. If the system supports partial approval, the reviewer can approve accurate entries and send only the disputed or incomplete time back for correction.
Approval confirms recorded hours, but wage-and-hour classification and overtime pay rules still need a payroll or compliance review. Under the federal baseline, unless exempt, covered employees must receive overtime pay for hours worked over 40 in a workweek at not less than one and one-half times the regular rate. State rules, policies, contracts, or agreements can add requirements.
Approved timesheets should be protected from ordinary edits so the reviewed record stays stable. Corrections still need a controlled path when a real error appears after approval. The useful standard is simple: preserve the approved version, record the correction, and keep enough detail to explain what changed and why.
Everhour Project Budgeting tracks project time against hour-based or money-based budgets as approved work accumulates. Teams can use recurring budget periods, threshold email alerts, budget protection, expense inclusion controls, multiple billing methods, and client-level budgets to keep approved hours tied to financial limits.
Everhour Timesheets let users submit weekly project hours or working hours for review, then managers can approve, reject, or partially approve submitted time. Submitted and approved time is protected from regular edits, which keeps payroll, billing, and reporting records cleaner after review.
Connect reviewed hours to budgets, billing rules, and client-level limits. Everhour keeps approved time tied to project controls, so teams can move from timesheet approval to budget-aware delivery.
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