Everhour connects consultant time tracking with project budgets, billing, and reports for client work that changes by scope and phase.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Business consultants use this page to organize billable work before it turns into an invoice, a client update, or a project profitability review. A useful record connects each entry to the client, project, task, and phase, because consulting work often moves through discovery, interviews, analysis, recommendations, reports, and follow-up after implementation.
Self-employed consultants often bill directly by the hour or by the project. Firm-based consultants need the same structure when multiple analysts support one engagement. A clean tracker shows who worked, which activity they handled, and whether that time belongs on a client invoice, an internal budget review, or a non-billable admin category.
A consulting proposal usually sets out scope, schedule, and cost. Your tracker should mirror those commitments. Use phases such as information gathering, onsite observation, stakeholder interviews, analysis, recommendation writing, and post-implementation follow-up. That structure makes actual effort easier to compare with the original proposal.
A sample entry can read: client strategy assessment, discovery phase, stakeholder interview, 1.5 hours, billable, $175 hourly rate, notes on the interview group. That level of detail supports the invoice and gives you a useful history when the client asks why discovery took longer than planned.
Consultants often split work between their own office and the client's site, and frequent travel can blur the record. Decide before the engagement whether travel-related time, internal preparation, and administrative follow-up count as billable under the contract. Record those categories separately even when they are not billed.
Weekly totals also matter for workload control. Management analysts often work under tight deadlines, and some work more than 40 hours per week. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Client billing records do not replace payroll records.
A free tracker is enough for a solo consultant preparing one invoice, checking a few project hours, or separating billable from non-billable work after the week ends. It works when the engagement is small, the billing rules are simple, and the client does not need recurring status reports.
A managed workflow fits ongoing retainers, fixed-fee projects, and team engagements. Everhour Project Budgeting tracks hour-based or money-based budgets as consultants log time, supports recurring budget periods, and can send threshold alerts when a project approaches its limit. That turns tracked hours into budget control before the invoice is drafted.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Useful categories follow the engagement lifecycle: discovery, interviews, onsite observation, analysis, recommendations, report writing, and post-implementation follow-up. Add non-billable categories for internal admin, proposal work, and firm meetings. The goal is to see client value, invoice support, and project margin without forcing every task into one broad consulting bucket.
Yes. Fixed-fee work still needs time tracking because the fee only sets the client price. Actual hours show whether the scope, schedule, and cost assumptions were accurate. That record helps price the next proposal, spot over-servicing, and decide whether a change request belongs outside the original agreement.
The contract controls client billing for travel time. Some agreements allow travel billing, some exclude it, and some use a different rate or expense treatment. Track travel-related time separately from client-facing work so the invoice follows the agreement and internal profitability reports still show the full effort behind the engagement.
Vague entries create the most friction. A line such as "strategy work, 6 hours" gives the client little to verify. A stronger record names the phase, activity, and outcome, such as "operations review, interview summary and gap analysis, 2.5 hours." Specific entries connect the time to the work the client approved.
Client billing records and payroll records serve different jobs. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include daily hours worked and total hours worked each workweek. FLSA overtime for covered nonexempt employees applies after over 40 hours in a fixed 168-hour workweek at at least 1.5 times the regular rate.
Everhour Project Budgeting lets consulting teams set hour-based or money-based budgets for client projects, including recurring periods for retainers. Threshold alerts at 75%, 90%, and 100% help managers see budget pressure while work is still in progress, and budget protection can stop extra time from being logged after a limit is exceeded.
Track client work against project budgets, retainers, and billing methods as engagements move forward. Everhour gives consulting teams budget visibility from logged time to invoice-ready records.
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