PR teams juggle billable client work, internal tasks, and short communications, and Everhour keeps agency time organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Use this page to organize PR agency time for the week before it turns into invoices, utilization reports, or payroll review. The working unit is the account team's real activity: media responses, press release drafting, social media updates, interviews, research, events, and client-facing communication. Each entry needs enough context to show the client, campaign or project, task, and billable status.
The practical goal is a clean split between client-chargeable hours and internal time. Time-based billing is common in PR and related professional-services work, so missing a client call or research block reduces invoice accuracy and utilization visibility. Axios, citing Gould+Partners, reported 1,685 billed hours per PR agency employee in 2022 at an average $250 hourly rate, which shows why small tracking gaps matter at scale.
Build each entry around six fields: person, date, client, campaign or project, task, and billable status. Add duration, rate in USD when the entry feeds client billing, and a short note that names the deliverable or communication. A sample line can read: Acme Co., product launch, press release draft, billable, 2.25 hours, $250 hourly rate, draft lead announcement and quote block.
Agency managers need both client detail and workweek totals. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. The FLSA requires covered employers to keep accurate records for nonexempt workers, but it does not require a specific paper, spreadsheet, app, or clock format.
PR time slips get messy because the workday breaks into calls, email, meetings, and quick client questions. O*NET work-context data reports that PR specialists communicate daily by email at 95%, phone at 86%, and face-to-face at 82%. A usable record groups communication into client and campaign context so account leads can review it without sorting scattered fragments.
The common mistake is tracking only major deliverables and treating short communications as background noise. Assign billable client communication to the client and campaign, then put agency administration, training, and new-business work in internal categories. Use notes that identify the purpose, such as reporter follow-up or event briefing, without collecting more personal information than the agency needs for billing, payroll, or management.
A one-off tracker is enough for a solo consultant, a small campaign closeout, or a quick weekly total before sending an invoice draft. It breaks down when several PR staff touch the same client, retainer burn needs monitoring, or a finance lead needs consistent reviewed time across accounts. A durable system of record keeps weekly files from becoming the only evidence.
Everhour Timesheets give PR agencies a managed review step for project and working hours. Staff submit weekly time, managers approve, reject, or partially approve entries, and submitted or approved time stays protected from regular edits under the approval flow. That workflow supports billing review and payroll review before hours move into invoices, reports, or payroll handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Use client, campaign or project, task, person, date, duration, billable status, and a short note. Add the USD hourly rate when the entry feeds a time-based invoice. The note should identify the PR activity, such as media response, press release draft, social media update, research, interview prep, event support, or client communication.
Track client communication that affects billable time, scope, or account decisions. Group tiny exchanges into a clear client and campaign entry when separate lines add clutter. Keep internal agency chatter, training, and new-business work outside client-billable categories unless the client contract or agency billing policy treats the work as chargeable.
Utilization can be calculated as billable hours divided by all recorded hours for the period or by fixed capacity such as a 40-hour week. Pick one denominator and use it consistently across teams and reporting periods. Mixing methods makes account leads look more or less chargeable because of the math, not because of actual client work.
The FLSA does not require overtime premium pay solely because work occurs on Saturday, Sunday, a holiday, or a regular rest day. For covered nonexempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate, unless a state law, policy, or contract adds more.
Yes. The FLSA requires covered employers to keep accurate records for nonexempt worker records, but it does not require one specific timekeeping method. The required record must show hours worked each workday and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions. Payroll records must be preserved for at least three years, and basic time and earnings records for at least two years.
Everhour Timesheets collect weekly project hours and working hours by person, so account leads can review time before client billing or payroll. Staff submit time for approval; managers approve, reject, or partially approve entries, and submitted or approved time stays protected from regular edits under the approval flow.
Move PR account teams from loose weekly totals to submitted timesheets, manager approvals, and locked reviewed hours. Everhour Timesheets keep billing and payroll review tied to approved agency work.
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