Everhour turns PR agency time into reports and billing workflows, while client, campaign, and task detail keep records usable.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
PR agency work rarely fits into one long block. A coordinator may spend 20 minutes answering a journalist, 45 minutes updating a client brief, 2 hours drafting a press release, and 30 minutes preparing an event checklist. Useful timesheets capture that work by client, campaign or project, and task so the agency can see which activity drove the time.
That structure matters because PR agencies often earn revenue from time spent on client work. Axios, citing Gould+Partners, reported that the average PR agency employee billed 1,685 hours in 2022 at an average $250 hourly rate. A timesheet that separates billable client work from internal meetings, training, and agency operations gives managers a cleaner view of utilization and margin.
A practical PR agency timesheet includes the date, person, client, campaign or project, task, start and stop time or duration, billable status, billing rate when needed, and notes that explain the work. A sample entry might read: client account, product launch campaign, media outreach, 1.5 hours, billable, with a note naming the pitch list or press target group.
The FLSA does not require covered employers to use one specific timekeeping method, but records for employees covered by the FLSA minimum wage or overtime provisions must include hours worked each workday and total hours worked each workweek. For covered nonexempt employees, overtime pay applies after 40 hours worked in a fixed 168-hour workweek at not less than 1.5 times the regular rate.
PR specialists handle constant communication, and O*NET work-context data show daily email, phone, and face-to-face contact are common in the role. Short messages can disappear from a timesheet unless the agency gives people clear task categories. Media response, client communication, writing, research, social media updates, events, and internal planning should not all land in one vague administration bucket.
The common mistake is tracking only finished deliverables. A press release may take 3 hours, but the campaign also includes source interviews, approvals, media list cleanup, follow-up calls, and reporting. Those smaller entries explain why a campaign consumed budget and help account leads defend invoices without reconstructing the week from inboxes and calendar invites.
A one-off weekly total is enough when a solo PR consultant needs a simple personal record or a rough invoice backup. It stops working when several account team members touch the same client, campaigns share a retainer, managers review utilization, or payroll needs daily and weekly hour records for nonexempt staff.
A managed workflow keeps time tied to clients, projects, tasks, rates, and approvals. Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with columns, grouping, filters, date ranges, exports, scheduled email delivery, and profitability dashboards, so PR managers can review account performance without rebuilding reports by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
PR agency timesheets should capture person, date, client, campaign or project, task, duration or start and stop time, billable status, and a short work note. Client and campaign fields connect the entry to the invoice or retainer. Task detail separates media outreach, writing, research, events, social media, and internal work.
PR agencies should track by campaign or project when the same client has multiple active workstreams. A client-only record hides whether time went to launch support, crisis response, executive visibility, events, or always-on media relations. Campaign-level tracking gives account leads better budget control and clearer client reporting.
PR teams should track short emails and calls when they are client-chargeable or explain meaningful account effort. A few isolated messages can be grouped under a clear task category, but repeated daily communication should not disappear into untracked time. Notes should stay concise and describe the work without exposing unnecessary sensitive information.
For covered nonexempt employees, employer records must include hours worked each workday and total hours worked each workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. State rules, contracts, or agency policies can add requirements.
Vague entries cause the most billing friction. A line that says "account work, 6 hours" gives the client little reason to trust the charge. A stronger entry names the campaign, task, and outcome, such as media outreach for a launch pitch list or executive quote revisions for an announcement draft.
Everhour Reporting lets PR agencies build reports with 45+ columns, metadata filters, grouping, date ranges, and exports in CSV, Excel/XLSX, or PDF. Managers can compare billable and non-billable time, labor costs, revenue, profit margins, and actual hours against estimates by client or project.
Everhour can track time inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Account teams can log time against existing tasks while tracked hours flow into Everhour for timesheets, budgets, reporting, billing, and review.
Track account work where it happens, then use Everhour Reporting to group PR time by client, campaign, task, cost, and revenue for clearer profitability decisions.
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