Everhour Timesheets collect PR agency hours for client billing and review while keeping approvals tied to weekly work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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A PR agency timesheet turns scattered client work into a weekly record that supports billing, utilization review, and payroll checks. The useful outcome is a clear split between client-chargeable hours and internal work. A media pitch, press release draft, research block, event prep session, and client call should each land under the right client, campaign, project, and task.
This page fits agencies that bill for time, manage retainers, or need cleaner records across multiple accounts. PR work often mixes short communications with longer production tasks, and O*NET data shows daily email, phone, and meeting activity is common for PR specialists. A timesheet needs enough structure to capture those fragments without forcing account teams to write long narratives for every entry.
PR agencies commonly earn revenue from time spent on client work, so the billable flag matters. Billable hours are the hours charged to a client. Internal meetings, non-client consulting, admin work, and agency development time stay outside that client-chargeable total. The split gives account leads a cleaner view of chargeability and prevents internal effort from inflating a client invoice.
A practical weekly record might include 1.25 hours for Acme Launch, media list research, billable; 0.75 hours for Acme Launch, journalist follow-ups, billable; and 1 hour for agency planning, internal meeting, non-billable. That level of detail supports invoice review without turning the timesheet into a diary. The entry should answer who the work was for, which campaign it supported, and whether the client should see the cost.
Utilization for PR agency work is usually calculated as billable hours divided by all recorded hours for the period, or billable hours divided by a fixed capacity such as a 40-hour week. That number helps agency leaders see whether teams are spending enough time on paid client work and whether accounts are absorbing more effort than the retainer or scope allows.
The common mistake is tracking only billable time. That hides internal load and makes utilization look cleaner than the workweek feels. PR specialists usually work full time, and some work more than 40 hours per week. For covered nonexempt employees under the FLSA, employer records must include hours worked each workday and total hours worked each workweek, and overtime applies after 40 hours in a fixed 168-hour workweek unless an exemption applies.
A simple weekly timesheet is enough when one freelancer or a small account team needs a quick client summary. It works for a single campaign recap, a monthly retainer check, or a draft invoice review. The timesheet still needs consistent client, campaign, project, task, billable status, and USD rate fields when billing uses U.S. dollars.
A managed workflow becomes necessary when several PR staff track time across many clients and campaigns. Everhour Timesheets let users submit weekly project hours or working hours for approval, while managers approve, reject, partially approve, and lock submitted entries before billing or payroll review. That approval trail gives agencies a cleaner handoff from tracked work to invoices, reports, and team review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
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A PR agency timesheet should include date, person, client, campaign or project, task, hours, billable status, and notes when a note clarifies the work. Rate and currency fields belong in billing records when the agency invoices by time. The task field should separate media outreach, writing, research, events, meetings, social media updates, and internal work.
Short client communications should be tracked when the agency bills by time, needs utilization data, or must show where retainer effort went. A practical setup groups tiny same-client updates into a clear entry, such as client communications or journalist follow-ups, instead of creating a separate line for every message. The record still needs the correct client and campaign.
Billable PR time is client-chargeable work tied to a client, campaign, project, or deliverable. Internal agency time covers staff meetings, training, business development, admin work, and non-client planning. Mixing the two makes invoices harder to defend and distorts utilization, because utilization depends on billable hours compared with recorded hours or capacity hours.
Covered employers under the FLSA must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek, but federal law does not require a specific timekeeping form. Start and stop times help payroll review and auditability, while client billing often also needs client, campaign, project, task, and billable status.
Weekend PR work does not automatically create federal overtime premium pay. Under the FLSA federal baseline, covered nonexempt employees must receive overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in a workweek. State law, agency policy, or a contract can add stricter rules.
Everhour Timesheets collect weekly project hours and working hours by person, so PR managers can review submitted time before billing or payroll use. Managers can approve, reject, partially approve, and lock entries, which helps account leads correct missing or misclassified client hours before invoices go out.
Everhour embeds time tracking controls inside supported project tools such as Asana, ClickUp, Jira, Monday, Notion, Trello, GitHub, Linear, and Basecamp. PR teams can track time against tasks where campaign work already lives, then use the logged hours for timesheets, budgets, invoices, and reports.
Track client, campaign, and task hours in Everhour, then route weekly timesheets through approval before billing or payroll review for cleaner agency operations.
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