Everhour tracks project hours with approvals and reports, while DCAA compliant workflows still require disciplined labor controls.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
DCAA compliant time tracking software supports contractors that need time records tied to projects, contracts, tasks, and labor categories. The practical job is simple: capture each person's time close to the work, assign it to the right cost objective, review it before payroll or billing, and preserve the record for later audit questions.
Software cannot make a company compliant by itself. Your written timekeeping policy, supervisor review, employee corrections, locked periods, and consistent use matter as much as the tool. For U.S. wage-and-hour coverage, the FLSA also requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek.
A useful time record shows the employee, date, workweek, project, task or cost objective, hours worked, comments when needed, and approval status. For U.S. users, payroll, billing, and rate fields normally use U.S. dollars. The record should separate billable and non-billable work when contracts or internal reporting need that split.
The federal overtime baseline also affects how weekly records should be organized. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
The common mistake is treating DCAA compliant tracking as a timer label instead of a controlled workflow. A credible system records who entered time, who approved it, which period it belongs to, and whether a later correction changed the entry. Manual edits should be visible, limited by role, and reviewed before the data feeds invoices or payroll.
Retention also needs attention. Employers must preserve payroll records for at least three years and basic time and earnings records, such as daily start and stop time cards or sheets, for at least two years. Privacy and security controls matter too, because U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act.
A free one-week tracker is enough when you need a quick total, a short internal check, or a clean draft before moving data elsewhere. It is not enough when contract labor records must survive review, connect to payroll or billing, and show approvals, corrections, locked periods, and project-level reporting over time.
Everhour Time Tracking fits the managed workflow side: team members use timers or manual entries against tasks and projects, managers approve timesheets, and admins can use reminders, lock periods, and timer rules. Tracked time then feeds reporting, budgets, invoices, and payroll review instead of living in disconnected weekly files.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
No. Software supports compliance by capturing time, approvals, project coding, corrections, and reports, but the company still needs written policies, consistent employee use, supervisor review, and records that match contract and accounting requirements. A tool is evidence infrastructure, not a substitute for disciplined labor accounting.
Contract time records should identify the worker, date, workweek, project, task or cost objective, hours worked, entry method, comments when needed, and approval status. U.S. wage-and-hour records for employees covered by the FLSA minimum wage or overtime provisions must include daily hours worked and total hours worked each workweek.
Yes. Corrections should remain visible because audit and payroll reviews need to know that a change happened, who made it, and whether a manager approved the revised record. Hidden edits weaken the record. Locked periods and approval steps reduce cleanup by stopping late changes from bypassing review.
No. The FLSA does not require overtime premium pay solely for Saturday, Sunday, holiday, or regular rest-day work. For covered nonexempt employees, the federal overtime baseline applies after 40 hours worked in a workweek, unless another state law, policy, contract, or agreement creates a separate premium rule.
Federal rules require employers to keep payroll records for at least three years and basic time and earnings records for at least two years. Contract requirements, state rules, litigation holds, and internal policies can require longer retention, so the storage rule should match the strictest obligation that applies.
Everhour Time Tracking captures task and project hours through live timers or manual entries, including entries made inside supported project tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries feed timesheets, reports, budgets, invoices, and payroll review.
Everhour lets admins set approval workflows, lock completed periods, send reminders, configure timer behavior, and apply automatic timer stop rules. Submitted or approved time can be protected from regular member edits, so managers review corrections before records move into billing, payroll, or reporting.
Use Everhour to capture project labor, approve timesheets, lock reviewed periods, and keep contract time connected to reporting, billing, and payroll review through Everhour Time Tracking.
14-day free trial · No credit card · Cancel anytime
