Freelancers need client, project, task, hours, billable status, and rate records, and Everhour keeps that workflow organized.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Freelancers usually need one outcome: a clear record of time spent for each client and project, ready for an invoice, a status report, or a scope discussion. A useful record ties every entry to a client, project, task, hours, billable status, and rate, with enough notes to explain the work without writing a diary.
Use this page when you need to capture this week's work, prepare an hourly invoice, compare actual hours with an estimate, or separate paid client time from internal admin. A writer may track 2.5 hours on a landing page draft for Client A and 45 minutes on unpaid proposal work for Client B. Both entries matter, but they answer different questions.
Each entry should identify the client, project, task, date, duration, billable status, and billing rate when the work is charged by time. Add a short description that matches the client's language, such as "homepage copy revisions" or "monthly analytics review." For U.S. billing, rates and invoice amounts normally use U.S. dollars. Keep rates separate by client or project when retainers, discounted work, and premium support use different prices.
A clean line item looks like this: Client A, website refresh, homepage copy revisions, March 5, 2026, 2.50 hours, billable, $75 per hour. The line gives the client enough detail to review the charge and gives you a record for earnings, project profitability, and estimate accuracy. Avoid rounding every entry into neat blocks if that hides overruns or unpaid follow-up.
Freelance work often crosses client calls, production work, revisions, research, and admin. Track those categories separately so a fixed estimate does not absorb endless small requests. Billable entries support invoices. Non-billable entries show the cost of proposals, client management, and rework. A fixed-fee project still deserves time records because hours reveal whether the price matched the effort.
Set one rule for borderline work before the week starts. Client kickoff meetings, requested revisions, and technical troubleshooting often belong to the client project if the agreement allows billing for them. Portfolio updates, general marketing, bookkeeping, and learning time usually belong outside the invoice. The useful test is simple: the entry should match the contract, the client's expectations, and the explanation you are willing to put on the bill.
A one-off tracker is enough when you have one client, one rate, and a small invoice that needs basic support. It breaks down once you work across several clients, switch rates by project, revisit old time entries, or need to prove why a project exceeded its estimate. At that point, the record needs a durable workflow.
Everhour Time Tracking fits the managed version of that workflow: capture task and project hours with live timers or manual entries, then use the records for reports, budgets, invoices, and review. Freelancers who work inside project tools can keep time beside the task instead of re-keying entries after the work is done.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Record the client, project, task, date, duration, billable status, and rate for time-based work. Add a short description only when it helps the client understand the charge. A record built from those fields supports invoices, itemized client breakdowns, project budget checks, and later review of which engagements produced the best return.
A timer gives the cleanest record for task switching and client work that happens in short bursts. Later manual entry works for planned blocks, such as a three-hour design session, when you record it the same day. Manual corrections are useful for missed starts and stops. Delayed reconstruction from memory creates weak invoice support.
Yes, keep non-billable work in the same tracking structure, then mark it outside the invoice. Proposal writing, bookkeeping, portfolio updates, and general marketing affect profitability because they consume work capacity. Separating billable and non-billable categories shows the true cost of each client relationship and prevents internal admin from inflating a client bill.
Yes. A fixed-fee invoice often charges the agreed price rather than hours multiplied by a rate, and the project still has an expected effort. Tracking actual time against the estimate shows whether the fee covered the work, whether revision rounds changed the margin, and whether the next quote needs a higher price or tighter scope.
For a self-employed freelancer billing a client, overtime lines come from the contract, not the federal employee overtime rule. FLSA overtime requires covered nonexempt employees to receive at least 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek. That payroll rule does not set a freelance vendor's invoice price.
Everhour Time Tracking lets freelancers record task and project hours with a live timer or manual entry, including entries made after the work is done. Tracking can happen in Everhour or inside supported tools such as Asana, ClickUp, Jira, Trello, and others, so time stays attached to the work item.
Everhour Reporting groups logged time by client, project, member, billable time, and invoice status, then exports CSV, Excel/XLSX, or PDF files. That gives freelancers a client-ready breakdown for billing review without rebuilding the week from scattered notes.
Everhour Time Tracking captures task and project hours with timers or manual entries, then sends clean records into reports and invoices so freelance billing starts from approved work.
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