Everhour connects project hours to budgets and billing, while Spain requires daily working-time records for each worker.
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A project time tracking app in Spain helps you capture work by project, task, person, and day so totals can support client billing, budget review, and internal planning. For employed workers, the record also needs enough daily detail to support Spain's working-time duties, not just a monthly project total.
Spain's Workers' Statute requires a daily working-time record with each worker's concrete start and finish time. Employers must keep those records for four years and make them available to workers, worker representatives, and the Labour and Social Security Inspectorate. Project labels are useful, but they do not replace the daily start and end record.
A practical Spanish project record includes worker name, date, start time, finish time, break handling, project, task, client, billable status, comments, approval status, and euro billing rate when the work feeds invoices. These fields let a manager reconcile working time, project cost, and client charges without rebuilding the week from chat messages.
The app should also preserve the difference between working-time compliance and client billing. Spain's ordinary working time is limited to 40 hours of effective work per week on average over the annual reference period. Ordinary effective working time may not exceed 9 hours per day unless an agreement sets another distribution, and at least 12 hours must pass between workdays.
A common mistake is treating project totals as the official employment record. A report showing 38 project hours for a week does not show the concrete start and finish time of each workday. Another mistake is tracking too much. Working-time records identify individual workers, so GDPR and Spain's LOPDGDD apply.
AEPD guidance makes minimization, purpose limitation, worker information rights, and security controls central to employee time records. Geolocation requires special care. Employers may use it for lawful work-control purposes with clear prior notice, but AEPD says location tracking for time records should verify start and finish rather than continuously monitor the worker's location.
A free one-off tracker is enough when you need a clean weekly project summary, a small client breakdown, or a quick export for a single engagement. It works best when one person enters time consistently and the record does not need approvals, budget controls, or repeated handoff to finance.
A managed workflow fits teams that run several projects, bill in euros, review overtime risk, and need an approval trail before payroll or invoicing. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, threshold email alerts, budget protection, expense controls, multiple billing methods, and client-level budgets across projects.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Yes. Spain's Workers' Statute requires employers to guarantee a daily working-time record that includes each worker's concrete start and finish time. The rule applies alongside flexible working-time arrangements. Project staff still need daily working-time records when they are employees covered by the employer's recording obligation.
No. Spanish employers must keep working-time records for four years and make them available to workers, worker representatives, and the Labour and Social Security Inspectorate. A project total helps billing and planning, but the statutory record needs the daily start and finish time for each worker's workday.
A Spain project workflow should flag weeks approaching the 40-hour average ordinary working-time limit, days over the 9-hour ordinary daily limit unless an agreement sets another distribution, and schedules that do not leave 12 hours between workdays. It should also help review the 80-hour annual cap for ordinary overtime.
Yes, when the time record supports payroll review. Ordinary overtime in Spain may not exceed 80 hours per year, except urgent work to prevent or repair extraordinary damage. Overtime must be paid at no less than ordinary working time value or compensated with equivalent paid rest. Without an agreement, it is treated as rest within four months.
The biggest privacy mistake is collecting more monitoring data than the working-time purpose requires. AEPD treats working-time records as personal-data processing under GDPR and LOPDGDD. Geolocation for time records should verify start and finish, with clear prior notice, rather than continuously checking where the worker is during the day.
Everhour Project Budgeting tracks hour-based and money-based project budgets as people log time. Teams can use recurring budget periods, email alerts at defined thresholds, budget protection, expense inclusion controls, and client-level budgets when several projects share one euro spending limit.
Everhour Timesheets let users submit weekly project hours or working hours for manager review. Managers can approve, reject, or partially approve submitted time, and approved time stays locked for regular members so billing or payroll review uses a controlled record.
Track approved project time, budgets, and euro billing handoff in one workflow. Everhour connects budget controls with logged hours so Spanish teams can manage project cost before invoices go out.
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