A calendar plan does not prove actual hours. Everhour records task and project time for review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page to sketch a day or week into named blocks before work starts. Each block should have a date, start time, end time, work category, project or client label, and a brief task description. The finished plan gives you a realistic sequence for focus work, meetings, admin tasks, and review time, so you can see workload conflicts before the week fills up.
The template is most useful when it leaves room for actual results. Add columns for planned duration, actual time, billable status, and notes. A block such as "9:00 AM to 10:30 AM, Client onboarding, billable, proposal draft" sets the intention. After the work, confirm whether the task took 1.5 hours, moved to another slot, or split across projects.
Start with stable fields before arranging the calendar: date, start time, end time, planned duration, owner, project, client, task, location or tool, billable status, and priority. For teams, use the same client and project names every week. Consistent labels prevent a block titled "design" from meaning client work for one person and internal planning for another.
Add actual-time fields even when the template starts as a planner. Use actual start, actual stop, actual duration, and reason for variance. For U.S. payroll records, covered employers must keep accurate records for nonexempt workers using any complete and accurate method. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
A time block shows a plan. A time record shows hours actually worked. Copying every planned block into billing or payroll creates errors when a meeting ends early, support work interrupts a focus block, or a task runs past the scheduled stop time. Mark each block as planned, completed, moved, canceled, or split, then enter actual time only after the work occurs.
Weekly review matters because FLSA overtime for covered nonexempt employees is calculated by workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in a fixed, regularly recurring 168-hour workweek at not less than one and one-half times the regular rate. Hours may not be averaged across two or more workweeks for FLSA overtime purposes.
A standalone template is enough for one person planning a week, drafting a client schedule, or testing a new focus routine. It works when the output is a readable plan and you can manually check actual time later. It also works for a short project with few clients, few billable categories, and no approval step before invoicing or payroll review.
A managed workflow becomes necessary when blocks turn into records for multiple people, projects, or clients. Everhour Time Tracking lets users start timers or add manual entries against tasks and projects, including inside supported tools such as Asana, ClickUp, GitHub, Jira, Monday, Notion, Trello, and Basecamp. Those entries can feed timesheets, reports, budgets, invoices, and payroll review instead of staying in a separate planning file.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
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Include date, start time, end time, planned duration, owner, project or client, task, billable status, priority, and notes. Add actual start, actual stop, actual duration, and variance reason when the schedule will be compared with completed work. Teams should standardize project and client labels before using the template for billing or workload review.
Copy a planned block only after confirming the time actually spent. A scheduled 2-hour design block becomes a timesheet entry only if 2 hours of design work occurred. For covered nonexempt employee records, the employer needs accurate hours worked each workday and total hours worked each workweek, regardless of the planning format.
A Saturday, Sunday, holiday, or rest-day block does not create a federal overtime premium by itself. Under the FLSA, premium overtime for covered nonexempt employees applies when hours worked exceed 40 in the workweek, unless another law, policy, contract, or agreement adds a separate premium rule.
One template can support both workflows if it separates planned time from actual time and labels client, project, task, billable status, and notes. For U.S. users, rate and billing fields normally use U.S. dollars. Payroll review needs accurate daily and weekly hours, worker category, and any policy or jurisdiction details that affect pay.
Employers that use completed blocks as time and earnings records for covered nonexempt workers must preserve those basic records, such as daily start and stop time sheets, for at least two years. Payroll records must be kept for at least three years. Client billing records may need longer retention under the contract or internal policy.
Everhour Time Tracking captures task and project hours with live timers or manual entries, including entries made inside supported project tools. The tracked time can move into timesheets, reporting, budgeting, invoicing, and payroll review, so teams do not have to retype completed work from a planning template.
Everhour supports approvals and locked periods for reviewed time. Managers can approve, reject, or partially approve submitted timesheets, and admins can lock completed periods so regular members cannot change approved records after corrections are handled before billing, payroll review, or reporting.
Use Everhour Time Tracking to capture task and project hours with timers or manual entries, then route reviewed time into timesheets, reports, budgets, invoices, and cleaner payroll review.
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