Everhour supports structured time tracking, while good entries keep daily hours, weekly totals, projects, and approvals clear.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to turn work time into entries that someone can read, approve, bill, or review later. A useful entry names the person, date, project, task, client if relevant, billable status, and time amount. For U.S. payroll records, covered employers also need daily hours worked and total hours worked each workweek for employees covered by the FLSA minimum wage or overtime provisions.
The app format matters because entries move to several places. A freelancer uses them to support an invoice. An agency compares them with project budgets. An employer uses them during payroll review. The FLSA requires covered employers to keep accurate records for non-exempt workers, but it does not require a specific timekeeping form or system. Complete and accurate records matter more than the interface used to collect them.
A solid entry starts with the work period. Record the date, start time and stop time or the hours total, the person doing the work, and the workweek it belongs to. Add the project, client, task, description, billable status, rate if needed, and currency. U.S. users normally record rate and billing fields in U.S. dollars because U.S. coins and currency are legal tender for debts, public charges, taxes, and dues.
Use labels that match the downstream decision. Client billing needs billable work separated from internal meetings, sales, admin time, and rework. Payroll review needs hours worked by day and by the fixed workweek; a blended monthly average does not preserve the weekly rule. Project control needs task or phase detail so over-budget work shows up before the invoice or payroll run.
Manual entries work when people update them daily and add useful notes. End-of-week reconstruction creates vague blocks, missing breaks, and entries assigned to the wrong task. Automatic timers reduce recall work by capturing time as work happens, but a timer still needs the right project, task, billable status, and correction policy. A stopped timer with no task label is still an incomplete record.
A time entry workflow should limit collection to work-time data and exclude unrelated personal activity. U.S. businesses handling personal information must avoid unfair or deceptive practices under Section 5 of the FTC Act, and FTC guidance says companies that keep sensitive customer or employee information should collect only what they need, protect it, and dispose of it securely. California privacy rights also extend to California residents who are employees or job applicants; after employment-data exemptions expired on December 31, 2022, employee time-tracking data may fall under CCPA obligations for covered businesses.
A one-week total is enough for a solo check, a draft invoice, or a quick comparison between planned and actual work. A managed workflow becomes necessary once entries affect several people, clients, projects, or pay periods. The system needs approvals, locked periods, correction rights, exports, and a clear handoff to invoicing, accounting, payroll, or project reporting.
Everhour fits the durable workflow when team entries need policy controls instead of after-the-fact cleanup. Admins can set lock rules, correct time for team members, set daily, weekly, or monthly tracking limits, define weekly capacity, approve submitted timesheets, assign roles, control project access, group members for reporting, and set team-wide defaults for working days, hours, reminders, and timer behavior.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Yes, if the entries are complete and accurate. The FLSA allows covered employers to choose the timekeeping method for non-exempt workers. For employees covered by the FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek.
Daily totals can support review, but start and stop times give a clearer record when breaks, shift changes, or disputed entries need checking. Federal record retention rules require basic time and earnings records, such as daily start/stop time cards or sheets, to be kept at least two years, and payroll records at least three years.
Yes for payroll review. FLSA overtime for covered non-exempt employees uses a fixed, regularly recurring 168-hour workweek. Unless exempt, covered employees must receive overtime pay for hours worked over 40 in that workweek at not less than 1.5 times the regular rate. Entries without a workweek create avoidable review problems.
Mark Saturday, Sunday, holiday, or regular rest-day work when the distinction matters for scheduling, client billing, policy, contract, or state and local rules. The FLSA does not require overtime premium pay solely for that work unless the weekly overtime rule is triggered or another law or agreement applies. Do not auto-convert weekend labels into federal overtime.
Common mistakes include missing project labels, mixing billable and non-billable work, placing work in the wrong workweek, approving vague blocks, and copying calendar blocks into time records without confirming hours actually worked. A usable entry should explain who worked, when the work happened, which work it supported, and whether it affects billing, payroll, or budgets.
Everhour Team Management gives admins policy controls around each entry: lock editing after a period or approval, correct time for team members, set daily, weekly, or monthly limits, define weekly capacity, and approve or reject submitted timesheets before payroll or billing review.
Everhour embeds tracking controls inside supported project tools such as Asana, ClickUp, GitHub, Linear, Jira, Monday, Notion, Trello, and Basecamp. Teams can log time on the task where the work happens, then keep project and client context attached to the entry.
Set lock rules, approvals, tracking limits, capacity, and project access before entries reach payroll or invoices. Everhour Team Management turns weekly totals into controlled records for payroll and billing review.
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