Creative teams juggle billable work, internal tasks, and deadlines, and Everhour turns recorded hours into agency-ready reports.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to organize agency hours around client work, creative deliverables, and deadlines. A usable record shows who worked, the client, the project, the task or deliverable, the date, the time spent, and whether the time is billable. That structure lets a producer or operations lead see where effort is going before a project misses its budget or a designer loses time across competing deadlines.
For U.S. employee records, client billing labels do not replace wage-and-hour records. Covered employers must keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. The FLSA does not require a specific clock or app, so the method can be simple or detailed as long as the records are complete and accurate.
Start with the smallest set of fields that answers agency questions: client, project, task, person, billable status, date, hours, and a short note. A design entry can read: Acme, spring campaign, concept exploration, Maya Lee, billable, 2.5 hours, first visual directions for art-director review. A separate entry for an internal portfolio review should carry a non-billable status so it stays visible without inflating client chargeability.
Keep tasks close to the work item being delivered. Creative teams often move from scope discussions to concepts, changes, and final review, so labels such as strategy, concepting, design production, revisions, client meeting, and final QA make reports easier to read. Rates and invoice values for U.S. clients normally use USD, but the time record still needs actual hours before anyone applies a billing rate.
Creative-agency leaders often read billable-hour performance as utilization or chargeability. One common formula divides billable hours by total recorded hours for the period. That version only works when the agency captures non-billable activity, including internal admin, sales, training, critique, and studio operations. Missing non-billable time makes utilization look cleaner than the operating reality.
Another common version divides billable hours by fixed capacity hours, such as a standard workweek. That view helps compare designers, art directors, and production staff against expected availability, while project-level time shows whether budgets and timelines are absorbing too many review cycles. The main decision is the denominator: recorded hours explains the work mix, and fixed capacity explains staffing pressure.
A one-off timesheet or free tracker works for a short project, a small freelance-heavy studio, or a quick weekly hours total. It is enough when the agency only needs a dated list of hours by client and task. It breaks down when multiple designers share the same client budget, revisions change scope, or leadership needs utilization, profitability, and invoice support without rebuilding spreadsheets.
A managed workflow connects daily entries to approvals, reports, budgets, and handoff work. Everhour Reporting can group and filter agency time by client, project, member, billable status, task, and date, then export reports or send scheduled email reports. That flow gives account leads and finance a record they can use before billing, budget review, and staffing decisions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Use labels that match the agency's delivery model: client, project, task, person, billable status, date, hours, and a short note. Task labels should describe the work stage, such as concepting, production, revisions, client meeting, or final review. A good label lets an account lead trace time to scope, invoice support, or utilization reporting without reading every comment.
Record it as non-billable time instead of leaving it out. Non-billable work is not charged to a client, but it still consumes capacity and affects utilization. Separate categories for sales, internal meetings, hiring, training, and studio operations help leadership see the true cost of running the agency and avoid overstating chargeability.
Use recorded hours as the denominator when the goal is to understand the full work mix across client and internal activity. Use fixed capacity hours when the goal is to compare billable output against expected availability. Agencies often need both views because utilization based only on recorded hours can hide under-tracking, while capacity-based utilization exposes staffing pressure.
Billing follows the client agreement, statement of work, or agency policy. The time record should still show the activity clearly, because a client meeting, a revision round, and internal QA explain different scope pressures. Agencies should tag billable status separately from task type so a non-billable courtesy revision does not look like unpaid missing time.
Under the FLSA, Saturday, Sunday, holiday, or regular rest-day work does not automatically require overtime premium pay. Covered nonexempt employees must receive overtime pay at not less than 1.5 times the regular rate for hours worked over 40 in a fixed 168-hour workweek, unless another law, policy, or agreement gives a greater right.
Everhour Reporting turns logged time, budgets, costs, and project data into configurable reports with 45+ columns, filters, grouping, and date ranges. Agency leaders can review billable time, labor costs, profit, invoice status, budget metrics, or send scheduled reports before finance closes the billing cycle.
Everhour Project Budgeting tracks hour-based or money-based budgets as people log time, with recurring resets for ongoing work. Agencies can use client-level budgets across multiple projects and receive threshold alerts at 75%, 90%, 100%, or a custom point before a retainer overruns.
Use Everhour Reporting to group creative-agency time by client, project, member, billable status, and budget metrics, then export or schedule reports that keep creative work tied to profitability.
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