Vietnamese payroll needs VND salary notes and overtime detail. Everhour keeps project budgets tied to tracked work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
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One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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A timesheet app in Vietnam should help you collect hours by employee, date, project, task, and work category. The practical job is to prepare records that payroll, HR, finance, and project managers can read without rework. Vietnam's Labour Code requires employers to prepare and update a physical or electronic employee book, but it does not create an EU-style universal daily working-time recording rule for all employees.
The app still needs enough detail to support payroll decisions. Normal working hours in Vietnam must not exceed 8 hours per day or 48 hours per week. If the employer uses a weekly working-hours basis, daily hours may not exceed 10 hours and weekly hours may not exceed 48 hours. The state encourages 40-hour workweeks, so weekly totals should stay visible.
A Vietnam timesheet should separate regular hours, overtime, night work, paid leave, and deductions-related notes when they affect pay. Salary in employment contracts and actual payment must be in Vietnamese dong except for foreign employees. Each salary payment must include a note showing salary, overtime pay, nightshift pay, and deductions if any, so raw project time alone is not enough.
Overtime needs employee agreement and must stay within statutory daily, monthly, and annual limits. Vietnam's minimum overtime pay rates are 150% on normal days, 200% on weekly days off, and 300% on public holidays or paid leave, excluding the normal daily salary for daily-paid employees on those holidays or leave days. Night work runs from 22:00 to 06:00 and requires at least a 30% premium.
A common mistake is treating a Vietnam timesheet as a simple attendance grid. The approval step matters because overtime generally may not exceed 50% of normal working hours in a day, total normal plus overtime work may not exceed 12 hours in a day under weekly scheduling, monthly overtime may not exceed 40 hours, and annual overtime may not exceed 200 hours except specified cases.
Selected sectors and urgent cases may use up to 300 overtime hours per year, and employers organizing this higher-limit overtime must notify the provincial labour authority in writing. A manager should review exceptions before payroll closes, especially when weekend work, public holidays, paid leave days, or night overtime appear in the same pay period.
A free timesheet tool is enough when you need one weekly total, a clean payroll handoff, or a simple record for a small team. It starts to strain when the same hours must support project budgets, client billing, manager approvals, payroll review, and period locking. At that point, the problem is no longer entry. It is control over the workflow after entry.
Everhour Project Budgeting connects tracked time to hour-based or money-based budgets, recurring budget periods, and threshold alerts. Teams that bill clients or manage retainers can use budget protection and multiple billing methods to stop overrun surprises before payroll and invoicing compete for the same numbers.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Vietnam's Labour Code requires employers to prepare and update a physical or electronic employee book and report employment-status changes. The facts do not set an EU-style objective daily working-time record rule for all employees. Employers still need reliable time data when working hours, overtime, night work, payroll notes, or employment records depend on it.
A Vietnam timesheet should separate regular working hours, overtime, night work from 22:00 to 06:00, weekly days off, public holidays, paid leave, and deduction-related notes when they affect salary. That structure supports the required salary note showing salary, overtime pay, nightshift pay, and deductions if any.
An employer may request overtime only when the employee agrees and the statutory daily, monthly, and annual limits are respected. Timesheet approval should capture the overtime category, date, and manager review before payroll uses the entry. Treating overtime as an after-the-fact total creates avoidable payroll risk.
Managers should watch the 50% daily overtime limit, the 12-hour total daily cap under weekly scheduling, the 40-hour monthly overtime limit, and the 200-hour annual overtime limit except specified cases. Selected sectors and urgent cases may reach 300 overtime hours per year with written notice to the provincial labour authority.
Employee time-tracking data that identifies a worker should be handled as personal data processing under Vietnam's Personal Data Protection Law, effective January 1, 2026, and Decree 356/2025/ND-CP. Employers should use notice, consent or a lawful exemption, and the relevant controller or processor obligations when collecting and storing timesheet data.
Everhour Project Budgeting turns tracked hours into hour-based or money-based project budgets with recurring budget periods and threshold alerts. A team can compare approved time against a client retainer, internal project cap, or delivery budget before the same hours move into payroll review or billing.
Everhour Reporting lets teams build reports with columns, grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. Payroll and finance teams can review project hours, billable time, labor costs, and invoice status in a structured file before final handoff.
Track approved hours against project budgets, then review alerts, limits, and billing methods before payroll or invoices close. Everhour keeps budget risk visible as work is logged.
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