Everhour connects tracked hours with reporting and billing workflows, so project time and reimbursable costs stay easier to review.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came here to connect worked time with the expenses that belong to the same job. That means logging hours by project, client, task, and person, then recording costs such as travel, materials, software, or other reimbursable items against the same work. A complete record lets you invoice the right client, review margins, and explain the total without rebuilding the story from scattered notes.
For U.S. payroll, time records need more discipline than expense notes. The FLSA requires covered employers to keep accurate records for nonexempt workers, including hours worked each workday and total hours worked each workweek. Employers may choose any complete and accurate method. Expense tracking supports billing and profitability, but it does not replace required wage-and-hour records.
Time and expenses answer different questions. Hours show labor spent. Expenses show money spent outside labor. A clean setup keeps those fields separate, then connects them through shared project, client, date, and billing status fields. A time entry can be billable or non-billable. An expense can be reimbursable, pass-through, internal, or excluded from a client invoice.
A practical record might show 3.5 billable hours for a design task, plus a $48.75 reimbursable stock asset assigned to the same client project. The invoice can show labor and expense lines separately, while the project report can combine them for total cost review. Mixing expenses into hourly totals creates bad utilization numbers and makes payroll review harder.
The common mistake is treating expense tracking as part of the timesheet. Covered nonexempt employees need accurate daily and weekly hours for wage-and-hour records, and FLSA overtime for covered nonexempt employees applies to hours worked over 40 in a fixed 168-hour workweek at not less than one and one-half times the regular rate of pay. Reimbursed expenses do not turn into worked hours.
Billing also needs clear labels. A client should see whether a charge is labor, a fixed project fee, or a reimbursable expense. A payroll reviewer should see hours actually worked, paid time not worked when tracked, and any approvals. A project manager should see whether a project is over budget because labor ran long, expenses increased, or both happened together.
A simple tracker is enough when you need one weekly total, one client invoice, or a short project recap. It works best when the team is small, the billing period is simple, and the expense list is short. Save the entries, keep the source receipts, and preserve payroll records for at least three years and basic time and earnings records for at least two years when those rules apply.
A managed workflow becomes necessary when tracked time feeds billing, payroll review, budgets, approvals, and recurring reports. Everhour Reporting turns logged time, budgets, costs, and project data into customizable reports with 45+ columns, filters, grouping, date ranges, exports, and scheduled email delivery. That gives managers one place to review labor, costs, billability, and project profitability before handoff.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Yes, when project billing or profitability depends on both. Time entries and expense entries should remain separate records, but they should share project, client, date, and billing status fields. That structure lets you invoice labor and costs clearly while still reviewing total project performance in one report.
No. Expenses are costs, not hours worked. For employees covered by the FLSA minimum wage or overtime provisions, employer records must include hours worked each workday and total hours worked each workweek. Expense reimbursements can support billing or accounting, but they do not satisfy time recordkeeping requirements.
Client billing usually needs the expense date, project, client, category, description, amount in USD for U.S. users, reimbursable status, and invoice status. Receipt storage or a receipt reference also matters because the client may ask for proof. The invoice should show expense lines separately from hourly labor lines.
Yes, if the budget is designed to compare both labor and non-labor costs. The report still needs separate fields for hours, labor value, and expenses. A combined budget without separate columns hides the reason for overruns and makes it harder to decide whether scope, staffing, or purchasing caused the problem.
The biggest mistake is using one free-text note field for everything. Notes do not sort cleanly by billable status, expense category, project, person, or invoice status. Structured fields make the report usable: labor stays in time entries, costs stay in expense entries, and both connect through shared project data.
Everhour Reporting can group and filter logged time, budgets, costs, and project data with 45+ columns, including task, project, client, member, billable time, labor costs, profit, invoice status, and budget metrics. Teams can export reports in CSV, Excel/XLSX, or PDF for client review, accounting work, or internal analysis.
Track hours, costs, budgets, and billing status in one reporting workflow. Everhour gives teams customizable reports that support cleaner project profitability review and billing handoff.
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