Everhour connects tracked time to project budgets and billing, giving managers clearer control over team hours and client work.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
A billable hours tracker for managers helps you see where paid client time goes across people, projects, tasks, and activities. The useful output is a clean view of who worked on what, which hours are billable, and which projects are consuming more time than planned. That view supports client billing, project budgeting, estimating, and schedule control.
For a manager reviewing a consulting team, one week might show 14.5 billable hours on client discovery, 9 hours on implementation, and 3 nonbillable hours on internal coordination. The split matters because the invoice, budget review, and staffing decision each need a different slice of the same time record.
Manager-facing time records work best when entries connect to a client, project, task, person, date, and billable status. A vague entry such as "client work" forces you to reconstruct the week later. A useful entry names the work clearly, for example, "Acme onboarding, data import review, 2.25 hours, billable."
The right level of detail depends on the decision you need to make. Client billing needs billable status and rate context. Budget control needs actual hours compared with planned hours. Staffing review needs time by person and activity. A weekly or biweekly review cadence helps managers spot overruns, underused capacity, and tasks that need reassignment before the month closes.
Hybrid teams need time records that separate visibility from surveillance. In 2024, 48.1% of U.S. management, business, and financial operations workers who worked on an average day did some work at home on their main job, averaging 5.79 hours at home. Managers need consistent entries across locations so office and home work land in the same reports.
The common mistake is treating remote hours as less structured than office hours. A manager still needs the same record shape: date, person, project, task, client, and billable status. For U.S. nonexempt employees covered by FLSA minimum wage or overtime rules, employer records must include hours worked each workday and total hours worked each workweek, regardless of where the work happened.
A free tracker is enough when you need a short-term project total, a one-off client summary, or a quick weekly review. It works when the manager can verify entries manually and the team has few clients, few rates, and limited handoff to billing or payroll. The record still needs enough detail to explain the invoice or staffing decision later.
A managed workflow becomes necessary when tracked time feeds recurring budgets, client invoices, approvals, and staffing reviews. Everhour Project Budgeting supports hour-based and money-based budgets, recurring budget periods, email alerts at defined thresholds, budget protection, expense controls, multiple billing methods, and client-level budgets. That structure gives managers a durable system when billable hours drive project margin and delivery decisions.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Managers should track time spent on client-approved work that the contract, scope, or billing arrangement treats as billable. Entries usually need the client, project, task, worker, date, duration, and billable status. Internal meetings, training, admin work, and rework belong in separate categories when they are not billable, because they still affect utilization and project cost.
A weekly or biweekly review works well because project issues show up while the manager can still act. Weekly review catches missing entries, budget drift, and workload imbalance faster. Biweekly review can fit payroll or voucher cycles, especially when client billing or contract reporting happens no more often than every two weeks.
A good entry explains the work without becoming a diary. Use the client, project, task, activity, date, person, billable status, and time spent. Add a short note when the task name alone does not explain the value delivered. "Reporting cleanup" is weak. "Q2 dashboard QA and variance review" gives the manager and client enough context.
Covered employers may use any complete and accurate timekeeping method under FLSA recordkeeping rules. For U.S. nonexempt employees covered by FLSA minimum wage or overtime provisions, records must include hours worked each workday and total hours worked each workweek. Payroll records must be kept for at least 3 years, and basic time and earning cards or sheets for at least 2 years.
The FLSA does not require overtime premium pay solely because work happens on Saturday, Sunday, a holiday, or a regular rest day. For covered nonexempt employees, federal overtime applies to hours worked over 40 in a fixed 168-hour workweek at not less than 1.5 times the regular rate. A contract, policy, state law, or local rule can require more.
Everhour Project Budgeting lets managers track hour-based or money-based budgets as time is logged, with recurring periods and threshold email alerts. Budget protection can stop timers and prevent additional logging after a budget is exceeded, which helps managers control client work before extra time turns into margin loss.
Track approved hours against project budgets, review billable time by team and client, and keep client work tied to billing decisions with Everhour Project Budgeting.
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