Denmark requires daily working-time registration from July 1, 2024. Everhour connects tracked hours to project budgets and billing workflows.
Enter your time in and out for each day. Overtime and gross pay are calculated automatically.
| Day | Time In | Break Start | Break End | Break | Time Out | Total |
|---|
The calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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Danish employers need working-time records for a concrete reason: from July 1, 2024, Denmark requires employers to use a system that can measure each individual employee's daily working time. The system must be objective, reliable, and accessible, and employees must be able to access their own registered working-time information.
The record should show the employee, date, daily working time, project or task context, and any corrections made after the original entry. Employers must keep registered working-time information for five years after the end of the period used to calculate the employee's average weekly working time, so short-lived spreadsheets create real recordkeeping problems.
Total hours alone rarely answer the manager's next question. A practical Danish time-tracking setup separates internal work, client work, billable work, non-billable work, leave, and administrative time. Project teams also need task or project labels so the same daily record can support payroll review, capacity planning, and client billing.
A consultant who works 7.5 hours on Monday can split the day into 5 hours for a client implementation, 1 hour for internal planning, and 1.5 hours for support. If billing uses DKK, the same entries need rates and invoice categories that match the client agreement instead of a later manual conversion.
Time tracking in Denmark sits between labor records and employee data protection. EU working-time rules set a 48-hour average weekly limit including overtime, calculated over a reference period that may not exceed four months. They also require 11 consecutive hours of daily rest in each 24-hour period and a rest break when the working day is longer than six hours.
Employee time records tied to identifiable workers are personal data. Danish implementations must follow GDPR and the Danish Data Protection Act, including transparency, purpose limitation, data minimization, and storage limitation. Activity monitoring should be limited to the purpose you can explain, while basic daily time entry should stay clear, accessible, and proportionate.
A free weekly total works for a sole operator checking recent hours or preparing one invoice. It stops working when managers need employee access, retained records, approvals, project budgets, billing context, or a consistent handoff to payroll and accounting. Corrections also need a visible trail, especially when several people touch the same records.
Everhour fits the managed workflow side: tracked project time can feed budgets, billing rates, invoices, and reports. For Danish teams, that means time entries can support the daily record while project budgets show whether client work is staying within agreed hours or money limits.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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A Danish employer should keep daily working-time records for each employee, with enough detail to measure the employee's working time for each day. The system must be objective, reliable, and accessible. Employees must also be able to access their own registered working-time information, and the employer must retain the records for five years.
Denmark has an exception for self-arranging workers whose working time cannot be measured or predetermined because of the nature of the work, or who can determine their own working time. The employment contract must state that the working-time rules do not apply. Regular employees should not be placed in that exception without a clear legal basis.
Danish records should help employers review the EU working-time baseline: average weekly working time, including overtime, is limited to 48 hours per seven-day period over a reference period that may not exceed four months. Records should also help identify whether workers received 11 consecutive hours of daily rest in each 24-hour period.
A workday longer than six hours triggers a rest break under EU working-time rules, with the break's duration and terms set by collective agreements or national law. Teams should record breaks in a way that matches the payroll policy, collective agreement, or local working-time practice, instead of mixing paid work and unpaid break time in one total.
The common mistake is collecting more employee activity data than the stated purpose requires. Time records tied to identifiable employees are personal data under GDPR and the Danish Data Protection Act. Employers should explain the purpose, limit collection to necessary time and work data, and avoid excessive monitoring that does not support payroll, billing, scheduling, or working-time compliance.
Everhour Project Budgeting tracks time and money budgets as people log work. Teams can use hour-based or money-based budgets, recurring budget periods, threshold email alerts, and budget protection to stop extra logging after a limit is exceeded.
Everhour supports non-billable, fixed-fee, and time-and-materials billing methods, including project rates, member rates, and custom task rates. Tracked time can flow into invoice generation, which helps teams connect approved project work to billing review without rebuilding hour totals manually.
Track approved hours against project budgets, then move clean time data into billing and reporting. Everhour gives Danish teams a practical path from daily records to managed project cost control.
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