Everhour brings billable rates, budgets, and reports into Basecamp projects, so budget reviews stay tied to tracked work.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Use this page when you need to see whether client work in Basecamp is still inside the agreed plan. The practical output is a budget view that connects project to-dos with logged hours, billable status, cost, and remaining room. Basecamp stays the place for project structure, including to-do lists, to-dos, assignees, and due dates; the connected time-and-budget layer carries the budget, rate, alert, and reporting data.
A billable project review needs more than a total hour count. You need to know whether hours belong to the right project, whether each to-do should count toward billable totals, whether a fixed-fee or time-and-materials rule applies, and whether the budget target is measured in hours or money. The clean result gives a manager one answer before billing: planned, actual, remaining, and over-budget risk.
Set the Basecamp project billing method before the team records meaningful time. A fixed-fee project needs a money budget that shows how much of the agreed fee has been consumed. A time-and-materials project needs billable rates, either project, member, or custom task rates, so logged hours convert into revenue and cost views. Non-billable project work can still stay in reports for internal cost control.
Separate the cost view from the invoice view. The billable rate shows what the client is charged; the cost rate represents internal employee or contractor expense. A task can be marked non-billable inside a billable project when discovery, rework, or admin time should stay out of client billing. That choice still affects project profitability, because the labor cost remains part of the work consumed.
Budget burn becomes useful when the report keeps the work context intact. In the connected reporting layer, Basecamp columns can show project, to-do, list, task ID, and task status, so a manager can trace cost back to the item that consumed it. A single client total hides whether a scoped feature, a review list, or late fixes created the variance.
Use estimates at the to-do level to explain pressure without treating every to-do as its own budget object. The project budget carries the target; the to-do estimate shows expected effort for a smaller piece of work. A report that compares estimated time, tracked time, remaining time, and over-estimate hours gives the owner a cleaner conversation than a late monthly surprise.
A one-off budget check is enough when the project is small, the invoice is near, and one person can verify the Basecamp to-dos, hours, and rates. Keep the result with the billing file, then reconcile it with the invoice draft. This works for a short client request where the budget target will not reset and no approval trail is required.
A managed workflow takes over when the same client has recurring budgets, multiple contributors, non-billable exceptions, or rate changes. Everhour can keep time entry inside the Basecamp browser workflow, route submitted time through approvals, apply budgets and configured alert thresholds, and feed reports before billing. The project owner sees overspend risk during the work, with reviewed time behind the numbers.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Summer 2026
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Start with the contract shape, then choose the project target. Use an hour budget when the client bought a defined amount of effort, and use a money budget when a fixed fee or spending cap drives the work. The project carries the budget target, while Basecamp to-dos carry the work items that consume it.
A usable cost report keeps the job structure visible: project, list, to-do, assignee or member, date range, billable time, non-billable time, cost, and budget status. The report should let a manager group by to-do or person, because the next action is usually scope control, staffing adjustment, or client billing review.
To-do estimates explain where the project budget is being consumed. Use them as working expectations for individual Basecamp to-dos, then compare them with tracked time, remaining time, and over-estimate hours. Treat the project budget as the financial target, because a to-do estimate is a planning marker rather than a separate budget.
Review entries with missing notes, late manual additions, work on completed to-dos, and time assigned to tasks that should be non-billable. A billable project total is defensible when each included entry has the right project, to-do, date, person, rate treatment, and billing status before it reaches the invoice review.
Compare the fee budget with labor cost, billable time, non-billable time, and expenses only if the budget setup includes expenses. Fixed-fee work can look healthy by hours and weak by cost when senior staff absorb the work. A pre-invoice review should show remaining budget, profit pressure, and any tasks that exceeded estimates.
Everhour Reporting lets admins build custom reports from 45+ columns, with grouping, filters, date ranges, and exports in CSV, Excel/XLSX, or PDF. For Basecamp work, reports can include project, to-do, list, task ID, task status, billable time, labor cost, profit, invoice status, and budget metrics.
Everhour Project Budgeting sends automatic budget emails when a Basecamp project reaches configured thresholds, such as 50%, 80%, or a custom percentage. Admins can also enable budget protection to stop running timers and prevent new time logging after the budget is exceeded.
Turn Basecamp to-dos into reviewed budget data with customized reports, grouped cost columns, and scheduled delivery. Keep tracked work, billable rates, and budget status visible in Everhour.
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