Everhour adds embedded timers and billing context to Basecamp projects, giving freelancers cleaner records for client work.
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$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Freelancers need to keep time attached to the Basecamp work that created it: a client project, a to-do list, and the specific to-do. The practical job is simple: start a timer or enter hours on the relevant to-do, then review the record before sending an invoice, checking a budget, or explaining a line item. A useful record keeps the date, duration, person, optional note, and task context available for review.
For solo work, that record prevents loose end-of-week estimates from replacing actual task history. For subcontractors or a small freelance team, it also shows who handled each assignment and which Basecamp list produced the hours. Keep notes short and factual: "homepage QA after client revisions" beats "miscellaneous updates" because the note tells you exactly why the time belongs on the client's account.
A dependable workflow separates the time line from the task context. The time line should show the date, hours worked, person, and a useful note when context is needed. Everhour's Basecamp reporting can add project, to-do, list, task ID, and task status, so the reviewed record connects the logged hours to the assignment that produced them.
Billable treatment belongs in project and task setup, while notes should explain the work performed. A time-and-materials client can use a project rate, member rate, or custom task rate. A fixed-fee engagement can still track hours for margin review. Work that should stay off the invoice can be marked non-billable at the task level inside a billable project, preserving the time for reporting without charging the client.
A timer fits focused work that starts from a Basecamp to-do: implementation, drafting, design revisions, QA, research, or client-requested cleanup. Start the timer from the Basecamp to-do, stop it when the task is done or paused, and add a short note if the client needs context later. This keeps the entry attached to the to-do instead of leaving you to rebuild the connection from memory.
Manual entry fits calls, offline work, and cleanup after a timer was left running. Enter the actual date and duration, then attach the time to the Basecamp to-do that produced the work. Avoid dumping a whole day into one general entry. A client can accept a six-hour total faster when it is split across the to-dos that explain scope, progress, and billing purpose.
A one-off log is enough when you need a quick record for one client, one week, or a small fixed-scope job. A managed workflow becomes necessary when Basecamp to-do time needs approvals, locked periods, budget reporting, invoice preparation, or accounting review. Everhour embeds tracking controls in Basecamp through the browser extension, with tracked to-do time flowing into reports, budgets, invoices, and timesheet review.
Freelancers who bill by rate need more than a list of durations. Everhour separates internal cost rates from client-facing billable rates, supports default member rates and project overrides, and keeps dated rate changes for historical reporting. Admins can approve timesheets, lock completed periods, review billable and non-billable totals, and export invoices to QuickBooks Online, Xero, or FreshBooks.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Review the date, hours worked, person, and any note on the time line, then check the related Basecamp project, list, and to-do context in the report. The note should explain the work outcome, such as "drafted onboarding email sequence," rather than repeat the to-do title.
Use a timer for focused work that begins from a Basecamp to-do and has a clear stop point. Use manual entry for calls, offline work, travel blocks, or timer corrections. The final record should still attach to the to-do that caused the work, because task context makes invoices easier to review.
Set the billing treatment before reviewing totals. Client-facing work belongs in the billable bucket when the contract allows it, while internal administration, proposal work, or courtesy fixes often stay non-billable. A freelancer should keep both categories visible, because non-billable time still affects margin, capacity, and future estimates.
The most damaging mistake is summarizing several unrelated tasks as one daily total. A six-hour block labeled "client work" forces you to explain the invoice from memory. Smaller entries tied to Basecamp to-dos show the work path: which assignment moved, which date it happened, and why the client sees the charge.
Rates turn time records into money decisions. A senior developer hour, a junior assistant hour, and a fixed-fee discovery task can carry different billing meaning even when each sits on the same project. Review the rate rule before sending the invoice so approved hours and priced hours tell the same story.
Everhour separates internal cost rates from client-facing billable rates, then applies the right pricing rule by project, member, or task. Per-person defaults, project overrides, and dated rate history keep older Basecamp work priced under the rate that was active when the time was logged.
Everhour timesheets let managers approve, reject, or partially approve submitted time before billing uses it. Submitted and approved time stays locked for regular members unless it is withdrawn or rejected, so a final invoice does not pull from changing entries.
Track approved Basecamp to-do time with cost and billable rates, project overrides, and dated rate history, then send clean billing reports into the workflow where Everhour keeps revenue and labor cost aligned.
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