Everhour adds weekly timesheets, approvals, and budget tracking around Basecamp to-dos for managers reviewing team hours.
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Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
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Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
Staff time tracking for Basecamp work starts with one question: can a manager see who worked, on which to-do, on which date, and for how long? The usable output is a weekly record by person, tied back to the project, list, and to-do that carried the assignment. That record should support review before payroll, billing, utilization analysis, or a client status conversation.
Basecamp remains the work map: projects hold lists, to-dos, assignees, due dates, notes, subtasks, and completion status. Staff hours become easier to audit when every entry follows that map instead of sitting in a standalone note. For a team lead, the goal is one staff timesheet view that shows missing days, unusual totals, reopened work, and late changes before anyone approves the week.
Use the Basecamp to-do as the default anchor for staff time. The to-do carries the task title, notes, assignee, subtasks, due date or date range, and completion status, so it gives reviewers more context than a project-only entry. If work begins in chat, a schedule item, or a file discussion, create or choose the to-do that owns the work before logging hours.
Embedded tracking controls work through the browser extension workflow, so set that expectation for staff who log time from Basecamp screens. A clean entry names the person, date, hours, Basecamp project, list, and to-do, plus a short note when the work needs explanation. A reviewer should be able to sort the week by project, person, task status, or list without asking for a second spreadsheet.
Weekly review needs a fixed sequence: staff submit project hours or working hours, the manager checks totals, then the manager approves, rejects, or partially approves entries. Submitted time should stay protected from casual edits during review. Approved time should remain locked for regular members, because payroll and billing teams need one reviewed version of the week with stable totals.
Corrections belong inside the same review trail. Admin corrections can fix the wrong person, date, task, or total, but the correction needs enough history for accounting to understand the change. Color cues, reminders, activity history, and flags for unusual daily totals help reviewers catch missing hours, auto-stopped timers, and later edits before the record leaves the team.
A one-off worksheet is enough for a small cleanup job, such as collecting one week's staff hours after a short Basecamp project. It stops being enough once those hours feed payroll review, invoice preparation, cost reporting, or repeated client budgets. The durable workflow needs submissions, approvals, locked periods, admin corrections, and exports that all point back to the same Basecamp work record.
Everhour Project Budgeting connects that reviewed record to time or money budgets as staff log hours and expenses. For Basecamp projects, admins can choose hourly rate, fixed fee, or non-billable status, mark specific tasks non-billable or use custom rates, and send automatic budget emails at 50%, 80%, or custom thresholds. Budget protection can stop timers and block extra logging after a budget is exceeded.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Each staff member should record their own hours on the shared to-do, with the date and a short note that identifies their part of the work. Do not roll several people's time into one person's entry. Payroll, billing, and workload review all need the person-level split, even when the assignment lives under one Basecamp to-do.
Create or choose a separate to-do when the work has a different owner, deliverable, billing status, or review path. A broad catch-all entry makes staff time hard to approve because the reviewer cannot tell which work moved forward. The to-do should carry enough context for the person approving the week to understand the hours.
Assign approval to the person accountable for the downstream use of the hours. A project manager can review client-billable time, while HR, finance, or operations can review payroll-facing working hours. Mixed weeks need clear approval ownership before totals move into invoices, payroll review, or management reports.
A silent change after approval weakens the record because payroll, invoices, and budget reports may already use the approved total. A correction should identify the person, date, to-do, original value, new value, and reason. Rejecting or reopening the entry for correction keeps the review trail clearer than overwriting an approved week.
Non-project hours should sit beside project time only when the weekly record clearly separates the categories. Time off, administrative work, and other working hours should not inflate billable project totals. Capacity review needs the full week, while client billing needs only the hours assigned to billable work and approved under the team's policy.
Everhour Project Budgeting updates time and money budgets as people log hours against Basecamp projects. Admins can set hourly rate, fixed fee, or non-billable status and send budget emails at 50%, 80%, or custom thresholds, so staff time review and budget review use the same source.
Everhour Timesheets lets employees submit weekly project hours or working hours, then lets managers approve, reject, or partially approve submitted time. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members before payroll, billing, or reporting uses it.
Track Basecamp project time in Everhour, set time or money budgets, and send budget alerts as approved staff hours accumulate. Keep weekly review tied to budget control.
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