Basecamp work moves across people and to-dos, and Everhour keeps submitted hours ready for manager review and locked records.
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You need one weekly view of team hours tied to Basecamp work, with clear records instead of scattered notes after the fact. Each entry needs a person, date, hours worked, and enough Basecamp context to explain the work: project, list, to-do, task status, and a short note when the title alone is vague.
The goal is a reviewable timesheet for a manager, bookkeeper, or client billing owner. Team members submit their week, the approver checks totals against assigned to-dos and known absences, and approved time becomes the source for payroll review, billing checks, or project reporting. A good process also records corrections instead of letting late edits replace the original story.
Start with the week, then review by person. A useful grid shows project hours and working hours, so the approver can see both task time and total time at work. Submissions should close the employee's part of the record for that period. Rejections should point to the exact day, to-do, or note that needs correction.
Approval should happen before the hours move into payroll, client billing, or management reporting. Managers need choices beyond a full yes or no: approve clean entries, reject incorrect rows, or partially approve the week while a specific item is fixed. That sequence keeps one questionable entry from delaying every reviewed hour for the employee.
Trust breaks when a timesheet says only 7.5 hours on a date with no Basecamp work attached. Require entries to connect to the Basecamp project and to-do whenever work belongs to a specific assignment. Use the list name, task status, and notes to explain reviews, meetings, rework, or support tasks that are easy to misread later.
Corrections need a controlled path. A regular member should not change approved time silently after invoices, paychecks, or utilization reports have used it. The cleaner method is a withdrawal, rejection, or admin correction that leaves activity history and explains who changed the record, which period changed, and why the approved total moved.
A one-off weekly sheet is enough when a small group only needs the total hours for a short Basecamp project. It works for simple review if the approver can confirm person, date, hours, to-do context, and notes without chasing people. It starts to strain when late submissions, mixed billable rules, or payroll deadlines enter the process.
Everhour's browser extension places tracking controls inside Basecamp, then turns collected hours into a managed review record: managers receive submitted time, approve or reject entries, lock approved periods, and let admins correct time for team members. That structure fits teams that need reviewed hours to feed reports, billing checks, payroll review, and exported team timesheets without rebuilding the week manually.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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The approver should be the manager or project owner who understands the assigned Basecamp to-dos and the expected work for the week. That person checks daily totals, missing notes, task status, and unusual entries before payroll or billing uses the hours.
Each reviewed entry needs the person, date, hours worked, Basecamp project, list or section, to-do, and a note when the task title does not explain the activity. Reviewers also need task status so completed work, reopened work, and in-progress work do not blend into one total.
Approval belongs before any payroll, billing, or client reporting handoff. An unapproved week can still contain missing days, duplicate manual entries, or hours attached to the wrong to-do. Once a manager signs off, lock the period for regular members and route later changes through a correction process.
A late edit should identify the employee, date, original entry, new hours, and reason for the change. A manager can reject or withdraw the affected submission when the employee needs to revise it. An admin correction works better when payroll or billing needs one controlled adjustment with a visible trail.
Time from discussions, planning, or status follow-up should attach to the closest Basecamp to-do when the work supports a specific assignment. A general admin or coordination bucket works only when the team has named it consistently. Loose notes without a project, to-do, or reason make approval slower.
Everhour Team Management gives Basecamp teams an approval workflow with lock rules and admin time correction. Managers can approve or reject submitted time, keep approved periods closed to regular members, and correct entries for team members when payroll or billing review needs a documented change.
Everhour supports team timesheet exports, report exports, and owner-level ZIP exports of team time logs. After Basecamp hours are reviewed, managers can download the approved record for spreadsheet work, payroll support, client backup, or internal archives without detaching hours from project and task context.
Everhour gives managers approval workflow, lock rules, and admin time correction for Basecamp work, turning weekly submissions into records that hold up for payroll or billing review.
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