Everhour adds reviewed team timesheets to Basecamp work, keeping project hours, rates, and approvals ready for billing.
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Team time attached to Basecamp work needs one reviewed record, not scattered personal notes. Each entry should identify the person, the date, the hours worked, and a short note when the task name does not explain the work. The approved record should keep enough Basecamp work context for a manager to review the hours without relying on memory.
For a team lead, bookkeeper, or owner, the weekly view matters because payroll and client billing both depend on clean cutoffs. A useful timesheet shows the submitted week, the reviewer's decision, and any correction after submission. Basecamp remains the place where to-dos, assignees, due dates, and project context live; the timesheet record turns that work into hours you can approve.
Start with a weekly grid by person. Team members add timer-based or manual entries against Basecamp to-dos as work happens, then submit the completed week for review. The reviewer checks missing days, unusual daily totals, vague notes, and entries that sit on the wrong work item. Approval closes the week for reporting, payroll review, or client billing.
The review cycle needs clear outcomes. Approved time moves forward. Rejected time goes back to the employee with a correction request. Partial approval works when one day or one project is wrong but the rest of the week is usable. After approval, regular members should not edit the accepted hours; an admin correction can fix the record later without turning the approved week into an unmanaged draft.
Trustworthy team time data has three traits: each entry belongs to a real work item, each week has a status, and each late change leaves a visible history. A vague entry such as `project cleanup, 6 hours` gives a reviewer nothing to verify. A stronger entry sits on the relevant Basecamp to-do, names the work completed, and keeps the hours tied to the employee who did it.
Late edits create the biggest review problem. A payroll file or client invoice can use approved time only when the team agrees on the cutoff. Set the review window, require submission by the same weekday, and treat admin edits after approval as exceptions with a reason. That discipline protects the weekly record when several contributors touch the same Basecamp project.
A one-off spreadsheet-style timesheet is enough when the team is small, the week is already over, and you only need a simple hour total for a manager. It stops being enough when Basecamp work feeds billing rates, project costs, budget alerts, or payroll review. At that point, time needs a controlled path from entry to submission, approval, lock, correction, and export.
Everhour turns Basecamp to-dos into reviewed operating records through embedded browser-extension controls, approved timesheets, locked periods, admin corrections, and exports. Cost and billable rates can stay separate, with defaults by person, overrides by project, and dated changes, so the approved week can support billing or cost review without rebuilding the numbers by hand.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A useful entry names the employee, work date, hours worked, and a note when the task title is not specific enough. The reviewed record should point back to the relevant Basecamp work, usually a to-do when the time maps to one. The reviewer needs enough context to approve the hours without asking the employee to reconstruct the week.
Review the week by person before exporting or using the hours. Check missing workdays, unusually high or low daily totals, vague notes, entries on the wrong work item, and time that was added after the cutoff. Approve clean entries, reject entries that need correction, and use partial approval when only part of a submitted week is wrong.
Approved timesheets should lock as soon as the reviewer accepts them for payroll, billing, or reporting. A late edit after that point changes the record another person relied on. Keep corrections possible for admins, but require a reason and preserve activity history so the accepted week stays defensible.
Shared to-dos need separate entries by person. The to-do gives the work context, but each employee still needs their own date, hours worked, and note when their contribution is different. This keeps one Basecamp item from turning into a single blended total that hides who did the work.
The common mistake is approving hours before billable status, task context, and notes are clean. Mixing client-facing work, internal admin time, and correction time under one vague entry forces the billing reviewer to guess. Keep client work tied to the right work item, mark exceptions before approval, and keep late corrections out of the original cutoff.
Everhour keeps cost rates separate from client billable rates, then applies per-person defaults or project-level overrides when Basecamp time becomes a report or invoice basis. Dated rate changes preserve older calculations, and billable projects can use project, member, or custom task rates.
Everhour lets managers approve, reject, or partially approve submitted timesheets, then keeps approved time locked for regular members. Admins can correct entries when payroll or billing needs cleanup, and team timesheet or report exports give accounting a reviewed file instead of raw weekly notes.
Track approved Basecamp hours in Everhour, keep cost and billable rates separate, preserve dated rate changes, and export reviewed time for billing, payroll review, and cleaner project reporting.
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