Everhour shows capacity and planned-versus-actual time while weekly Basecamp to-do hours move through overtime review.
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Basecamp holds the work context: projects, to-do lists, to-dos, assignees, due dates, and completion status. Overtime review starts by tying each person's hours to that structure, then checking the week as a whole. A manager needs the work date, the person, the to-do, and the hours worked before deciding whether an entry belongs in regular time, overtime, or a correction queue.
For Basecamp projects, the cleanest overtime record uses the to-do as the anchor. Time tied only to a message, schedule note, or separate discussion becomes harder to connect to the assignment under review. If the work started outside a to-do, create or update the related to-do first, then log the time against the same project and list that the manager already reviews.
A useful team timesheet shows more than a weekly total. Each row should carry the person, date, hours, Basecamp project, list, to-do, task ID, task status, and any note needed to explain the work. Everhour's Basecamp reports use project, to-do, list, task ID, and status fields, so the review record can follow the same work structure people use during the week.
Timer entries, manual entries, and past-date entries deserve separate review because they carry different reliability signals. A running timer attached to the current to-do usually gives the clearest trail. A manual entry still works when a person forgot to start a timer, but it needs the exact work date and a plain note, especially when it pushes the week into overtime.
Overtime tracking fails when the threshold is decided after the week closes. Set the daily or weekly rule first, using the worker category, jurisdiction, policy, contract, and pay period that govern the record. Everhour can identify regular time, 1.5x overtime, and 2x double overtime when admins configure the applicable limits. The review then checks entries against the same standard instead of renegotiating every late week.
Keep project hours, working hours, and time off separate before payroll review. Everhour lets admins choose whether overtime is measured against tracked project hours or timecard hours at work, and time off can appear in gross timesheet totals according to each member's working capacity. That distinction matters when a payroll reviewer separates paid time not worked from hours actually worked.
A one-week worksheet is enough when you need a quick check for one person, one project, and no late edits. A managed workflow takes over when several contributors submit time, managers approve or reject entries, and accounting or payroll needs the final version. Submitted time should stop moving while the manager reviews it; approved time should stay locked for regular members.
Everhour turns Basecamp hours into a reviewed operating record through timesheet submission, approval, rejected or partially approved corrections, lock periods, and admin edits when cleanup is needed. Reports, team timesheets, and full team logs can be exported for the next handoff. Embedded Basecamp controls run through the Everhour browser extension; the integration does not work in Basecamp native apps.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Summer 2026
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Summer 2026
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Review overtime from the weekly timesheet, then drill back to the Basecamp project, list, and to-do behind each high-total day. The approver should confirm the person, work date, hours worked, task status, and any note explaining the extra time. A total without a task trail is weak for payroll and billing review.
Use the project, to-do list, to-do title, assignee, due date or date range, completion status, work date, and hours worked. Notes should explain the reason for late work, blocker cleanup, client request, or handoff if that detail affects approval. Keep the same naming pattern every week so the manager can filter the record by person or project.
The approver should be the person with enough context to judge both the work and the payroll handoff. For a client project, that is usually the project manager or department lead, with accounting using the approved record afterward. The reviewer should decide whether an entry is accepted, rejected for correction, or approved only in part.
Lock approved overtime after the review window closes and before payroll, billing, or client reporting uses the totals. Late edits after export create two records for the same week: the version sent downstream and the version now visible in the timesheet. A correction should reopen the review path instead of silently changing the final number.
The fastest mistake is approving a weekly total without checking the underlying dates and assignments. A person can reach overtime because one day ran long, several days ran slightly over, or a manual entry landed on the wrong date. The record must show hours actually worked, paid time not worked, and the Basecamp work item tied to each entry.
Everhour Resource Planning shows workload on visual timelines with member and project views, weekly capacity, availability gaps, scheduled time off, and planned-versus-actual comparisons. A manager can spot overallocated weeks before timesheets arrive, then adjust assignments on Basecamp projects before overtime becomes the default rescue plan.
Everhour supports timesheet submission, manager approval, rejection, partial approval, and lock periods for completed weeks. Submitted time stays locked unless withdrawn or rejected, and approved time stays locked for regular members, so admin corrections can happen through a controlled cleanup process before payroll or billing reports are exported.
Plan Basecamp workloads with Everhour Resource Planning, compare scheduled capacity with tracked time, and keep overtime visible before approved hours become payroll or billing records.
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