Everhour embeds tracking controls into Basecamp through the browser extension, keeping weekly team hours ready for payroll review.
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A Basecamp payroll timesheet is for collecting team hours against the projects, lists, and to-dos where the work happened. The goal is a weekly record by person that shows hours worked, the Basecamp work item, and enough notes or task detail for review. Payroll does not need a vague activity dump. It needs entries a manager can approve before pay data moves downstream.
The practical workflow is simple: team members log time during the week, submit the week for review, and a manager checks the totals before approval. Approved time should stay locked for regular members so late edits do not change a payroll run after review. Admin corrections can still clean up mistakes, but the record should show that a correction happened.
Basecamp work should be tied to the actual to-do whenever possible. Basecamp to-dos can carry a title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status. Those details make the time entry easier to validate because the manager can compare the logged hours with the assigned work and the timing of the task.
Everhour's Basecamp reporting columns can include project, to-do, list, task ID, and task status. That structure matters for payroll review because it prevents hours from landing in a generic project bucket with no work trail. A clean weekly grid lets a manager spot missing days, unusual daily totals, and entries that belong under a different to-do before payroll uses them.
Payroll approval is a decision point, not a formality. The approver should confirm that each person submitted the full week, daily totals look reasonable, project hours match the work performed, and any working hours or time off context is present when the team tracks it. Submitted time should not stay editable while the manager is preparing payroll.
A common mistake is approving a week before resolving late entries. One extra manual entry after approval can change gross hours, billable hours, overtime review, or a client cost report. The stronger process is to reject or withdraw the affected time, make the correction, and approve the corrected week so the final record matches the payroll file.
A one-off timesheet is enough when you need a small weekly export and the team already agrees on where each hour belongs. It works for a short project, a single contractor, or a simple internal review. The moment several people submit time across multiple Basecamp projects, payroll needs a controlled review cycle instead of a loose collection of entries.
Everhour turns Basecamp work into a managed operating record by adding embedded timers, weekly submissions, approval, locked periods, admin corrections, and exports. Managers can review team timesheets before payroll or billing, then keep approved time protected from regular member edits. That workflow gives accounting a cleaner handoff than a spreadsheet assembled after the week closes.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Set the payroll cutoff before review starts, then treat any missing or late time as an exception. A clean close means every expected submitter has either submitted time or has a documented reason for no hours. Corrections after the cutoff should go through rejection, withdrawal, or admin correction so payroll does not rely on a moving record.
The approver should be the manager or admin responsible for the team's worked-time record. That person needs enough project context to identify missing entries, inflated daily totals, and hours posted to the wrong to-do. Payroll should use approved time, not unreviewed submissions, because late edits can change the pay record after the fact.
Approved payroll time should stay locked for regular members. Locked periods prevent a team member from changing an already reviewed week while payroll, billing, or reporting is using the same time data. Admins can still handle necessary corrections, but the correction should happen through a controlled review path instead of silent member edits.
Entries create payroll problems when they sit outside the work trail, use vague notes, land on the wrong person, or arrive after the week has been approved. A payroll-ready record ties hours to the person, date, project, and to-do context. That structure gives managers a concrete basis for accepting, rejecting, or correcting the week.
Payroll review can include non-project time when the team tracks working hours or time off beside project hours. The key is keeping those totals visible before approval so paid time not worked does not get confused with Basecamp project work. Time off should be reviewed in the same weekly picture when it affects gross timesheet totals.
Everhour embeds tracking controls inside Basecamp through the browser extension and syncs Basecamp project, list, and to-do metadata into Everhour reports. Team members can track from the Basecamp work context, while managers review timesheets with the same project and task structure used during the week.
Everhour supports timesheet approval and locked periods, so managers can approve submitted time before payroll review and keep approved entries protected from regular member edits. Admins can correct team member time when needed, giving payroll a controlled record instead of an editable weekly grid.
Track Basecamp work in Everhour, review weekly submissions, lock approved periods, and export team timesheets so payroll starts from approved project hours.
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