Schedule dates set timing; Everhour keeps estimated and logged hours attached to Basecamp to-dos for review.
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You came here to put effort numbers next to scheduled Basecamp work, then see whether logged time matched the plan. The useful unit is the to-do, because Basecamp work is already organized by project, list, title, notes, assignee, subtasks, and due date or date range. A schedule tells you timing. An hour estimate tells you capacity and likely cost.
Treat each estimate as a planning commitment, not a promise. Assign hours before the work starts, track actual time against the same to-do, and review the gap after completion. A clean comparison separates three issues: correctly scoped work, hidden work inside the to-do, or time logged in the wrong place.
Start with the Basecamp to-do structure. The title identifies the outcome, the notes define scope, the assignee owns delivery, and subtasks break down visible pieces. Put the hour estimate on the to-do that will receive tracked time. Long lists can still show progress by list, but estimate accuracy becomes clearer when each meaningful to-do has its own planned effort.
Use one unit across the project: plain hours. Avoid mixing person-days, story points, and loose labels such as small or large in the same review. Everhour's Basecamp reports can group tracked work by project, to-do, list, task ID, and task status, so the estimate should map to the same work object you expect to inspect later.
Basecamp dates answer the timing question: the due date, date range, or recurring schedule tells the team when work belongs on the calendar. Planned hours answer a different question: the amount of effort the to-do should consume. Moving a due date changes the calendar, but it does not automatically make the work smaller, larger, or cheaper.
The clean workflow keeps the date in Basecamp and the effort number in Everhour. Review variance only after actual time lands on the same to-do. A late to-do with unused estimated hours points to scheduling friction. A completed to-do that exceeds its estimate points to scope growth, rework, or an estimate that missed a required step.
A one-project estimate table is enough when you need a fast planning pass, a short client discussion, or a one-time capacity check. It stops being enough when several people log time, budget exposure matters, or a client invoice must distinguish billable work from non-billable tasks. At that point, the estimate needs an audit trail.
Everhour turns Basecamp to-dos into a managed record by comparing tracked time with task estimates, showing remaining or over-estimate hours, and tying Basecamp project budgets to hourly, fixed-fee, or non-billable settings. Budget emails can trigger at 50%, 80%, or custom thresholds, which gives the next plan evidence instead of another guess.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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G2
Summer 2026
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Assign the planned hours to the to-do that owns the work, then keep logged time on that same to-do. The date tells the team when to start or finish. The estimate tells the team how much capacity the work should consume. Splitting those fields keeps a calendar slip from being mistaken for an effort overrun.
Dates and hours answer different management questions. A due date places work on the calendar, while an estimate reserves effort against team capacity and budget. Combining them creates false signals: a deadline move can look like scope growth, and a heavy task can look manageable because its date sits far away.
Use the same project, list, to-do name, assignee, and task status in the review that the team used during planning. A variance loses meaning when the planned work sits on one to-do and the actual hours land on another. Stable naming matters because renamed projects and to-dos still need to tell the same story later.
Keep the same estimate only when the recurring work keeps the same scope, reviewer, and acceptance standard. Change the estimate when the checklist grows, the assignee changes, or approval work increases. A recurring due date controls cadence; it does not prove that every instance requires the same amount of time.
Review finished to-dos in batches before the next plan is approved. Mark the variance reason in plain language: under-scoped work, extra review, rework, waiting time, or time logged to the wrong item. The next estimate improves when the team carries forward the reason, not just the final hour total.
Everhour Billing & Invoicing lets you select uninvoiced billable time and expenses from Basecamp project work, preview the breakdown, and generate an invoice calculated from rates. Non-billable tasks stay out of billable totals, so estimate overruns do not become client charges unless the work is marked billable.
Everhour Project Budgeting compares tracked time against task estimates and can show remaining or over-estimate hours in reports. That gives project leads a per-to-do trail from planned effort to actual work, so the next Basecamp schedule can use finished work instead of memory.
Use Everhour Billing & Invoicing to turn tracked billable time and expenses from Basecamp projects into invoices, while non-billable tasks stay out of client totals.
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