Consultant weeks span many Basecamp to-dos, and Everhour keeps hours, approvals, and project costs ready for review.
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Managers need a clean weekly record of consultant time tied to Basecamp work. The practical output is a timesheet that shows who worked, the date, the project, the to-do or list, the hours recorded, and enough context to support billing, payroll review, or client reporting. Each line should explain the work without forcing the reviewer to reconstruct the week from messages.
Consultant teams create extra review pressure because several people often touch the same client project in the same week. Basecamp keeps the project, list, to-do, assignee, due date, and notes in view. Everhour sits on that work structure through its browser extension, so time can stay attached to the Basecamp to-do while managers review the week in a timesheet workflow.
A useful consultant line starts with person, work date, Basecamp project, list, to-do, and hours. Add a short note when the to-do title does not explain the delivered work, especially for research, client calls, QA, or rework. Keep time on the specific to-do whenever possible because project-only blocks make a client invoice or payroll review harder to test against actual scope.
Billable decisions belong on the same review path as hours. A client project can use an hourly project rate, member rate, fixed fee, or non-billable status in Everhour; individual tasks can also be marked non-billable or assigned custom task rates for time-and-materials work. Those settings matter because consultant time often includes client delivery, internal coordination, and follow-up that should land on different billing lines.
A manager should review consultant time at the weekly level before checking isolated entries. Compare each person's daily totals with the Basecamp work assigned to them, then look for missing days, duplicate entries, vague notes, and unusually large blocks on a shared to-do. Color coding and activity history in Everhour help reviewers spot unusual daily totals, missing hours, auto-stopped timers, and later changes before approval.
Submission and approval give the review a clear stopping point. Consultants submit the week, managers approve, reject, or partially approve the submitted time, and rejected lines return with corrections needed. Submitted time stays locked unless withdrawn or rejected, and approved time stays locked for regular members. Admin corrections should be limited to documented fixes, such as a misplaced to-do or an entry assigned to the wrong person.
A one-off timesheet is enough for a solo consultant, a short project, or a client that only needs a plain weekly summary. It breaks down when several consultants submit time, expenses affect reimbursable cost, or approved hours feed billing, payroll review, budgets, and project reports. At that point, the team needs a managed workflow with approvals, locks, correction history, and exports.
Everhour turns Basecamp time into a reviewed operating record by collecting submitted weeks, protecting approved time from regular member edits, allowing admins to correct entries, and exporting reports, team timesheets, or full team logs. The same record can include expenses with receipts, budget inclusion choices, and invoice-ready billable costs, so consultant work moves from collected hours to controlled review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Group the week by person first, then by Basecamp project and to-do. A reviewer needs the date, hours, task context, and a short note for any entry that is unclear from the to-do title. Shared client work should still show each consultant's own time, because one combined block hides responsibility and makes approval weaker.
The approver should be the manager responsible for the client scope, the payroll handoff, or both. That person checks whether the work belongs to the right project, whether the hours match the week under review, and whether billable and non-billable work are separated before the record goes downstream.
Each consultant should log only their own time to the shared to-do, with a note that names the piece of work completed. The reviewer should check the combined total against the scope of that to-do, then move unrelated work to a better task before approval. A single blended entry makes client questions harder to answer.
Useful notes name the deliverable, client discussion, blocker, correction, or review step behind the hours. A note such as "meeting" gives the reviewer little to approve. A note such as "client requirements call for migration checklist" ties the time to scope and gives billing staff a cleaner explanation if the invoice is questioned.
Review reimbursable costs beside time when expenses affect the client invoice, project budget, or internal profitability. The time record explains who did the work and when it happened; the expense record explains the cost attached to that work. Keep receipt-backed expenses separate from labor hours so approvals do not blur two different controls.
Everhour Expenses records project costs alongside billable hours, including receipt images or PDFs and unit-based expense categories. For Basecamp projects tracked through Everhour, billable expenses can feed invoices, count toward budgets when configured that way, and appear in expense reports by project, client, member, category, date range, and billable status.
Everhour Timesheets lets consultants submit weekly project hours or working hours, then gives managers approval, rejection, and partial approval controls before payroll or billing uses the record. Submitted time locks unless withdrawn or rejected, and approved time stays locked for regular members while admins can correct entries when cleanup is needed.
Everhour Expenses keeps receipts, unit-based categories, budget inclusion, and invoice-ready billable costs beside tracked Basecamp project time, giving managers a cleaner profitability and reimbursement workflow.
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