Everhour embeds timers and manual hour entry in Basecamp to-dos, keeping work records ready for billing review.
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
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This page is for turning Basecamp to-do work into a usable hour record. The entry should show who did the work, the date, the duration, the to-do that produced it, and a short note when the task name alone does not explain the work. That level of detail lets a manager review the week without chasing chat messages or guessing which item consumed the time.
For a single entry, keep the scope narrow. Attach the time to the to-do that caused the work, especially when the project contains multiple lists or phases. A designer who spends 1.5 hours revising the homepage copy should attach that time to the homepage revision to-do, use the actual work date, and add a note only if the entry needs context for review.
A complete time entry carries five practical fields: to-do, project, date, duration, and note. Your report should preserve the Basecamp project, list, to-do name, task ID, and task status. Your billing setup should define the project with an hourly rate, fixed fee, or non-billable status, then mark specific tasks non-billable or assign custom rates when the client arrangement requires it.
The note field should add review context beyond the to-do title. Use it for exceptions such as scope clarification, blocker cleanup, client-requested rework, or a split session that covered two related tasks. A short note like `client requested copy pass after design review` gives the reviewer enough context without turning the time log into a diary.
A timer fits work that starts now and stays tied to one Basecamp to-do. Use the browser-based control on the to-do, stop it when the session ends, and leave the entry attached to that item. This is the cleanest path for focused work such as fixing one bug, reviewing one draft, or completing one implementation task.
Manual entry fits work recorded after the fact. Use it for a meeting, a field visit, offline work, or a missed timer, then enter the actual date and duration. The common mistake is dumping catch-up time into a project-level note at the end of the week. A reviewer loses the to-do trail, and billable work becomes harder to separate from internal work.
A one-off entry is enough when you need a quick record for one task, one contractor note, or a short internal review. A managed workflow becomes necessary when multiple people log against Basecamp to-dos, managers approve weeks, closed periods need lock rules, and the same hours feed project reports, client billing, or payroll review.
Everhour turns those entries into a durable layer around Basecamp work. Admins can approve timesheets before billing or payroll, lock submitted or approved time from regular member edits, and report on billable time, non-billable time, billable amount, and cost. That turns each to-do entry into evidence for the invoice, the budget review, or the weekly team check.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
A usable entry needs the person, work date, duration, linked to-do, project, and a short note when the task title does not explain the work. The to-do link matters most when one project has separate lists for design, development, QA, and support because project-only time hides the work that created the hours.
Use a timer for focused work that starts from a to-do and ends in one session. Enter hours manually after meetings, offline work, travel, or a missed timer. Manual catch-up still needs the actual work date and the exact to-do; weekly summary entries create weak records for billing review and team reports.
Use browser-based controls when the entry needs to start from the to-do as work begins. Embedded controls are tied to the browser extension workflow, so time started in a native app session needs a manual entry afterward. Keep the final record on the to-do with the actual date and duration.
Set billable status at the project level, then handle exceptions at the task level when a task should stay out of client totals or use a custom task rate. Treating every entry as a separate billing decision creates inconsistent reports, especially when the same person works across fixed-fee and time-and-materials projects.
The weak entries share the same pattern: missing date, rounded all-day duration, no linked to-do, vague notes, or hours placed on the wrong project. A reviewer can correct a typo quickly, but a project-level catch-up entry forces a person to reconstruct the work from memory before approving, billing, or reporting the week.
Everhour separates internal cost rates from client billable rates, so Basecamp time entries can feed labor cost, revenue, and profit reports without mixing the two. Admins can set per-person defaults, override rates on a project, date rate changes, and price billable work by project, member, or task.
Everhour Timesheets let users submit weekly project hours or working hours, then managers approve, reject, or partially approve them before billing or payroll review. Submitted time is locked unless withdrawn or rejected, and approved time stays locked for regular members.
Connect Basecamp to-dos to Everhour rate rules, project overrides, and dated rate history so logged hours become cost, revenue, and profit records with fewer billing corrections.
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