Basecamp assignments need capacity checks before handoff; Everhour embeds time tracking controls in Basecamp through its browser extension.
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Use this page to decide who can take the next Basecamp to-do, client request, or project task without overloading the week. The useful output is a person-by-person view: available hours, planned commitments, assigned projects, time off, and the overload signal. Basecamp project and to-do details give the work context, including assignees, due dates, and completion status. The capacity layer attaches effort to that work so the plan shows load as well as ownership.
Start with the people before the project list. Set each person's weekly capacity, subtract scheduled time off, then assign planned hours to project work during the period it will be done. A due date shows urgency; planned hours show the amount of labor consuming capacity. The manager then chooses one action: move work, extend timing, split the assignment, or leave capacity open for urgent tasks.
A reliable workload record needs one line for the person, project or to-do, planned period, planned hours, and status. Basecamp to-dos carry working context such as title, notes, assignee, subtasks, due date or date range, recurring schedule, and completion status. The planning record adds effort so the same work can be reviewed by member view or project view instead of relying on the length of the to-do list.
Use the same grain for every assignment in the week. A task estimate can become a planner assignment against a project or task, with a defined period and total or per-day hours. If the assignment spans several working days, Everhour's planner can divide the total estimate by the assigned days to calculate daily planned time and compare it with the person's weekly capacity.
Availability means capacity left after planned assignments and time off. Count the hours assigned to each person before moving more work into the week. A person with many small tasks can still have room; a person with one large client task can be overcommitted. Review the weekly summary before handoff. A red overload signal means planned work exceeds the person's weekly capacity and needs a scheduling decision.
The cleanest review compares three things: committed hours, remaining availability, and work that has no realistic owner this week. Basecamp due dates and date ranges identify timing pressure. Planned hours identify effort. Tracked time then corrects future plans because recurring assignments, support work, and long tasks often consume capacity differently than the original estimate. Keep those lessons by project and by person.
A one-time availability check is enough for a single planning meeting, a small project handoff, or a short week with stable assignments. The result should answer one question: who has room for the next piece of work after planned assignments and time off are counted. Save that snapshot only if the plan will not drive billing, payroll review, or repeated capacity decisions.
A managed workflow is stronger once Basecamp work spans several projects, people, and billing periods. Everhour Resource Planning shows member and project views, weekly capacity, scheduled time off, availability gaps, and planned-vs-actual comparisons. If overtime rules apply internally, Everhour Overtimes can surface daily and weekly overtime in Team Hours before payroll review.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
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Define availability as the capacity a person has left after planned project work and scheduled time off are counted. Use weekly capacity as the baseline, then subtract assigned effort in the planning period. Basecamp to-do ownership identifies responsibility; planned hours show whether that responsibility fits the person's remaining capacity.
Include assigned to-dos, recurring tasks, and project work that needs labor during the review period. Use the title, assignee, subtasks, due date or date range, and completion status to identify scope. Message discussions, files, and Schedule dates belong in the review only when they result in a person-owned task with planned hours.
Use due dates for timing and planned hours for capacity. A due date says the work has to land by a specific day or range. Planned hours show the load placed on a person during that period. A task due Friday can still overload Monday through Thursday if the effort is assigned too tightly.
The common mistake is reviewing each project in isolation. One person can look available inside a single Basecamp project while already carrying assignments from other projects. Capacity review needs a cross-project view grouped by person, with planned hours, time off, and completed work visible for the same week.
Use utilization only after defining the numerator and denominator. Billable-to-available utilization measures billable planned or tracked hours against available capacity. Busy time measures every assigned hour. Those ratios answer different questions, so a manager should avoid treating a full schedule as proof that the person is productively allocated.
Everhour Overtimes lets admins set daily and weekly overtime limits, then flags 1.5x overtime and 2x double overtime in Team Hours. For Basecamp-connected work, tracked time can feed overtime pay and gross pay calculations based on each employee's hourly cost.
Everhour Resource Planning shows assignments on a visual timeline by member or project, with weekly capacity and scheduled time off included. Managers can compare planned capacity with actual tracked time, spot overallocated people, and adjust future availability before work is handed off.
Track Basecamp-connected work in Everhour, set daily and weekly overtime limits, and review 1.5x or 2x overtime in Team Hours for payroll review each week.
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