Everhour tracks Basecamp project time, costs, expenses, and alerts so budget review starts before overruns harden.
Try with my Basecamp
$10k of $15k
Hourly
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Alejandro Luna0:00:00Kai Nani0:00:00Kai Nani0:00:00Click!
Dave Jung0:00:00Alejandro Luna0:00:00Dave JungThe calculator gives you the number — Everhour takes it from there.
One click and you're timing. Start a timer, add an entry, edit the details. This is exactly how it feels in Everhour.
Set a budget, assign rates, and get alerted before you're over.
Measurement
Track your budget through time or costs
Every report you need — configured your way, always up to date.
Tracked hours flow straight into a polished invoice — no copy-paste, no manual math.
You came to set up a budget around Basecamp project work, then see what the project is consuming against the plan. The practical output is a budget view that shows planned hours or money, actual logged work, reported cost, and remaining balance. Basecamp stays the place for projects, lists, to-dos, assignees, and due dates. Everhour carries the time, rate, budget, alert, and cost layer tied to that work.
Treat each Basecamp project as the budget container. To-dos and lists help explain where time went, but the budget target belongs at the project level. A to-do can carry an estimate, tracked time, task status, and reported cost through Everhour reports. That distinction matters because a project can be on budget while one list or to-do has already exceeded its estimate.
Start with the contract or internal plan. A time budget works when the limit is labor capacity, such as 120 approved hours for a launch phase. A money budget works when the limit is financial, such as a $15,000 client fee or internal cost cap. Everhour supports hour-based and money-based project budgets, with one-time or recurring schedules for ongoing work.
Rates turn tracked time into budget movement. Everhour separates internal cost rates from client-facing billable rates, so a budget report can show labor cost, revenue, and profit instead of only hours. For client work, the project can be non-billable, fixed fee, or time-and-materials with project, member, or custom task rates. Those choices decide whether the budget view answers spend control, billing exposure, or margin.
A useful budget check compares three numbers: planned, actual, and remaining. Planned comes from the project budget and task estimates. Actual comes from time logged against Basecamp to-dos and any included expenses. Remaining shows how much work or money stays available before the project crosses its target. The review should also separate billable and non-billable time when the client agreement treats them differently.
Budget alerts turn that review into an operating signal. Everhour can send automatic budget emails at 50%, 80%, or custom thresholds for Basecamp projects. The right threshold leaves time to act, such as moving scope, pausing low-priority work, or reviewing an estimate before month end. A fixed-fee project usually needs earlier warning than a flexible time-and-materials project because the revenue ceiling is already set.
A one-off budget check is enough when you need a quick read on one project before a client call, status meeting, or month-end review. Use it to confirm the project target, compare tracked time against estimates, and identify lists or to-dos that need attention. This works best when the project is short, the team is small, and the next decision is immediate.
A managed workflow fits recurring budgets, shared teams, and projects where cost changes every day. Everhour can track expenses with receipts, unit-based categories, budget inclusion controls, invoice integration, and expense reports. Combined with reviewed time, configurable budget alerts, and Basecamp project reporting fields such as project, to-do, list, task ID, and task status, the budget becomes a current record instead of a cleanup task.
This content is for general information only, may not be fully up to date, and is provided without any warranty or liability.
High Performer
G2
Summer 2026
Best Ease Of Use
Capterra
Summer 2026
Rated in the top time trackers across G2, Capterra, and TrustRadius — with consistent praise for ease of use, integrations, and support.
Set the Basecamp project as the budget container, then track time against the related to-dos and lists. Use hours when the main limit is team capacity. Use money when the main limit is a client fee, grant, retainer, or internal cost cap. Rates and included expenses determine whether the report shows labor use, total spend, or margin.
Rates belong in the time and budget layer, attached to the project, member, or task rate structure. Cost rates represent internal labor expense, while billable rates represent client-facing charges. This separation lets the same tracked time support budget control, billing review, and profitability reporting without treating revenue and cost as the same number.
Use the project as the budget target and the to-do as the work item that carries estimates, tracked time, status, and reported cost. That structure keeps the budget tied to the total plan while still showing which to-dos or lists consume the most time. Treating every to-do as a separate budget creates noise unless the contract actually prices work at that level.
Set the first alert early enough for a manager to change scope, staffing, or approvals before the project reaches the cap. Everhour supports automatic budget emails at 50%, 80%, or custom thresholds for Basecamp projects. Fixed-fee work usually needs an earlier warning, while time-and-materials work can use thresholds that match billing checkpoints or client review dates.
Unreviewed manual entries, missing rates, non-billable work recorded as billable, and expenses excluded from a fee budget all distort the view. The report should show the same project structure the team uses in Basecamp, including project, to-do, list, task ID, and task status. That context makes variance easier to trace to real work.
Everhour Expenses lets teams record project costs with receipt images or PDFs, unit-based categories, and budget inclusion controls. Expenses can count toward project budgets or stay separate, and expense reports can be filtered by project, client, member, category, date range, and billable status for reimbursement, budget impact, and profitability review.
Everhour embeds tracking controls into Basecamp through its browser extension and syncs Basecamp projects, lists, and to-dos into Everhour reporting. As people log time, project budgets can send automatic emails at 50%, 80%, or custom thresholds, giving admins a live warning before the project crosses its target.
Track time, expenses, rates, and alerts against Basecamp projects in Everhour, then review budget movement before billing or month-end reporting with clearer cost control.
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